PrairieFire Coffee

Administrative Assistant, Operations #HRING

LocationOmaha, NE
Job TypeFull-time
Salary$45,760-$47,840

About This Job


Administrative Assistant

A Great Opportunity in a Successful and Growing Company!

Holiday Bright Lights (HBL) has been supplying holiday lighting products for over a decade. As our company evolves each year, we still have our core beliefs of providing quality holiday lighting products – while we continue to innovate products for the future.

HBL is looking for an Administrative Assistant – Operationswho will play a key role in supporting a fast-paced office environment, ensuring smooth operations across departments. This individual must have a strong understanding of office procedures and demonstrate exceptional communication, problem-solving, and multitasking abilities.


Responsibilities:

Create, load, and maintain item codes across systems
Enter and upload item data and specifications into various platforms
Process, track, and review customer orders
Verify invoices and shipping receipts from factories
Create and maintain detailed Excel spreadsheets and reports
Respond to client inquiries regarding accounts or sales products
Provide support with project management and problem resolution
Collaborate with teams including marketing, R&D, warehouse, and customer service
Manage and maintain both internal and external client relations
Prepare and update key operational documents and reports
Support special projects and handle additional duties as needed


Skills:

Strong Knowledge of Microsoft Excel, Word, and Outlook
Excellent interpersonal and teamwork skills
Meticulous attention to detail
10-key and accurate data entry proficiency
Basic understanding of accounting principles
Strong organizational, critical thinking, and problem-solving skills
Ability to manage multiple tasks and priorities efficiently
Self-motivated with the ability to work independently
Willingness to support different departments and wear multiple hats
Able to travel occasionally as needed
A proactive mindset with a willingness to contribute ideas to improve processes
Interest/experience in lighting a plus


Job Type: Full-time


Pay: $22.00 - $23.00 per hour


Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Life insurance
Tuition reimbursement
Vision insurance


Schedule:

8 hour shift
Monday to Friday

People with a criminal record are encouraged to apply


Work Location: In person

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