Pawnee Waste LLC

HR and Administrative Coordinator

LocationFort Collins, CO
Job TypeFull-time
Salary$60,000-$70,000

About This Job


Job Summary

Pawnee Waste is seeking a highly organized HR and Administrative Coordinator to support day-to-day HR and office operations. This role is responsible for onboarding, recruitment coordination, employee documentation, digital file management, and administrative support. The ideal candidate is detail-oriented, dependable, and capable of handling confidential information with professionalism.


Responsibilities


Onboarding & New Hire Coordination

Distribute and track all onboarding documents and forms
Coordinate pre-employment requirements (e.g., drug testing, safety training)
Issue and monitor PPE vouchers and supplies
Provide support to new hires during onboarding


Recruitment & Screening

Post jobs to internal and external platforms
Maintain and update job descriptions
Track applicants and schedule interviews
Conduct screening interviews or send digital screening questions


Employee Records & File Management

Maintain accurate and confidential digital and physical HR files
File onboarding, training, policy acknowledgment, and offboarding documents
Identify and implement improvements to current filing systems


Performance Tracking & Policy Support

Track employee review dates and notify managers
Assist in distributing updated policies and confirming acknowledgments
Support preparation of internal HR reports


Offboarding & Equipment Return

Manage employee offboarding process and checklists
Coordinate return of company property (e.g., laptops, keys, PPE)
Close employee records and notify internal teams


Administrative & Accounting Support

Assist with invoice entry, coding, and A/P or A/R processes
Support supply tracking and internal administrative logs


Scheduling & Coordination

Schedule interviews, onboarding sessions, and team meetings
Coordinate with departments to ensure aligned calendars


Employee Support & Compliance

Act as first point of contact for employee questions related to HR processes
Support documentation for employee-related matters as directed
Maintain discretion and confidentiality in all interactions


Other Duties

Perform other HR or administrative tasks as assigned
Occasional weekend or holiday work may be required


Qualifications

High school diploma or equivalent (Associate degree in HR or business preferred)
2+ years of administrative or HR support experience
Familiarity with onboarding, recruiting, digital filing, and A/P or A/R
Strong attention to detail, time management, and organization
Proficient in Microsoft Office (Excel, Word, Outlook)
Excellent communication skills and ability to maintain confidentiality
Willingness to travel occasionally to remote work locations


Work Environment

Office-based in Fort Collins, CO
Occasional travel to landfill sites
Extended periods of sitting and computer work
Occasional lifting up to 30 pounds
Minimal field exposure; standard office noise levels


Benefits

Competitive salary ($60,000–$70,000/year)
Health, dental, and vision insurance
Paid time off and holidays
401(k) with employer match
Opportunities for training and professional development

Pawnee Waste LLC is an equal opportunity employer. We encourage applicants from all backgrounds to apply.


Job Type: Full-time


Pay: $60,000.00 - $70,000.00 per year


Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance


Schedule:

10 hour shift
8 hour shift
Day shift
Monday to Friday


Experience:

Human resources: 2 years (Required)


Ability to Commute:

Fort Collins, CO 80524 (Required)


Ability to Relocate:

Fort Collins, CO 80524: Relocate before starting work (Required)


Work Location: In person

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