Okaloosa Gas District

Human Resources Assistant (HR Assistant)

LocationValparaiso, FL
Job Typefull_time

About This Job

POSITION TITLE: HUMAN RESOURCES ASSISTANT

POSITION ID NUMBER: 4302

DEPARTMENT: HUMAN RESOURCES

REPORTS TO: DIRECTOR OF HUMAN RESOURCES

BASE PAY RATE: $18.00 PER HOUR / $37,440.00 ANNUALLY

FLSA STATUS: NON-EXEMPT HOURLY

KEY WORDS : HUMAN RESOURCES, HR, ASSISTANT, HRIS, ATS, ADMINISTRATION, ADMINISTRATIVE, OFFICE, CLERK, RECEPTION, SECRETARY, BENEFITS, INSURANCE, COMPENSATION, POLICY, POLICIES,

Position Progression Base Pay Rates

HUMAN RESOURCES ASSISTANT I : $18.00 PER HOUR $37,440.00 YEARLY

HUMAN RESOURCES ASSISTANT II : $20.33 PER HOUR $42,286.40 YEARLY

HUMAN RESOURCES ASSISTANT, SENIOR: $21.60 PER HOUR $44,928.00 YEARLY

Progression in position occurs over time advancing levels within the position from an Assistant I to II and Senior. The Assistant II level is when the position takes on more independent and higher level responsibility of each function and the Senior level is focused more on taking a team leader role in the Human Resources department as it pertains to the HR Assistant's job functions.

JOB SUMMARY:This position supports the Districts entire Human Resources department (HR, Workforce Development, Risk Management and Safety) and their functions and activities.

Essential Functions And Responsibilities

Assists the Human Resources Department in various and random taskings; such as but not limited to: setting appointments, managing schedules, emailing employee notices, setting up for or cleaning up after meetings; purchasing miscellaneous items for meetings or events, such as food, drinks and supplies.
Assists in scheduling and arranging for applicant interviews and maintaining job files and producing employee ID badges.
Assists in arranging training classes, including food and drinks. May require placing orders, arranging pick up and delivery or direct local store purchases.
Answers and routes incoming HR department phone calls. Greets and facilitates department visits; both internal employees and external vendors or the public.
Facilitates mail within HR department; opens and distributes all incoming mail and processing of all external mailings.
Assists in facilitating meeting preparation; including set up, food and drink purchases and printing flyers or handouts. Such meetings include but are not limited to: safety meetings, new hire orientations, employee trainings and other similar meetings.
Assists sending monthly meeting reminders to employees; safety meetings, committee meetings, scheduled training, employee recognition events or ceremonies, etc.
Assists with the administration of the Employee Uniform Program. Makes changes as requested, submits orders, requests refunds or credits and communicates with vendor and processes payments. Assists in sizing, changes and issuing employee uniforms.
Produces various flyers, advertisements and notices to keep employees apprised of various programs and activities. Creates documents and forms to support District needs.
Maintains and orders HR department's office supplies, employee and job fair swag and other miscellaneous purchases.
Facilitates employee raffle events and employee recognition, such as Star Awards and Employee of the Quarter nominations.
Provides support for special projects, i.e. Health Fair, United Way, American Heart Association, etc.
Scans hard copy documents into electronic format under the Districts Go Green initiative.
Other miscellaneous job-related duties as assigned.

The preceding is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. The principal duties and responsibilities enumerated are all essential job functions.

Education And Experience

High School and zero to two years directly related experience.

Essential Competencies

Must be able to interact and communicate with indiv duals at all levels of the organization and applicants, vendors, the public and other customers or clientele.
Possesses intermediate research skills with given direction combined with attention to accuracy and detail.
Exhibits intermediate Microsoft Excel skills.
Exhibits strong language skills, both verbal and written.
Aptitude and organizational skills to handle several projects simultaneously and deliver desired product on time.
Interpersonal skills to work with multiple people of assorted personality types, education levels and cultural backgrounds.
Demonstrates poise, tactfulness, diplomacy, and good interpersonal skills in order to handle sensitive and confidential situations.


Technical Skills Required

Knowledge and ability with office equipment to include, but not limited to: folding machines, postage machines, copier, fax, printers, etc.
Expertise in use of personal computers, in filing and maintaining physical and electronic filing systems, in organizing, and in human resources practices is helpful.
Proficient in MS Office (Word, Excel, PowerPoint); knowledgeable of applicable computer personnel software application.
Strong organizational skills and ability to change priorities rapidly when District requirements demand.
Self-motivated and work with minimum supervision; requires accuracy and attention to detail in all work.

Other Factors

Must be appropriately attired for an office environment.

Regular attendance is an essential function of the position.

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