Administrative Assistant – Medical Department

Overview

Administrative Assistant – Medical Department

Department: Medical Services

Reports To: Medical Services Manager

About Fairweather

Fairweather is a premier service provider based in Alaska, specializing in delivering high-quality solutions in remote and Arctic environments. Guided by a mission rooted in safety, integrity, and operational excellence, Fairweather supports critical industries with dependable services tailored to harsh and challenging conditions. The company fosters a dynamic, inclusive work environment where employees are equipped with the tools, training, and support they need to thrive and succeed.

Why Work for Fairweather

- Competitive Compensation & Benefits: Industry-aligned pay and a robust benefits package.

- Supportive Culture: Team-oriented environment focused on collaboration and mutual success.

- Career Development: Opportunities for training, advancement, and professional growth.

- Safety Commitment: Strong focus on employee well-being and workplace safety.

Total Rewards & Benefits

- Medical Coverage: Comprehensive Federal Employee Health Benefits (FEHB), including medical, dental, and vision plans.

- Retirement Savings: 401(k) retirement plan with up to 4% company match.

- Insurance Protection: Includes short-term and long-term disability, life insurance, and optional supplemental coverage.

- Employee Assistance Program (EAP): Access to free counseling and support resources.

- Paid Holidays: Observance of all major federal holidays.

- Flexible Spending Accounts (FSAs): Options for health and dependent care expenses.

Ideal Candidate

The successful candidate will be motivated, resourceful, and proactive. They will demonstrate the ability to thrive in a constantly evolving environment while maintaining a positive and professional attitude.

Position Overview

We are seeking a reliable and motivated Administrative Assistant to join our Medical Department. This individual will provide day-to-day administrative support to ensure smooth operations within the department. The ideal candidate will be detail-oriented, adaptable, and eager to contribute to a dynamic team environment. This individual will typically support weekday operations but may occasionally need to support weekend operations.

Key Responsibilities

- Answer and direct incoming phone calls in a professional and courteous manner

- Manage travel arrangements, including booking flights, hotels, and ground transportation

- Assist with general office organization and cleanliness, including filing, supplies, and workspace upkeep

- Run errands as needed to support departmental operations

- Support scheduling, meeting coordination, and internal communications

- Assist with onboarding logistics and general administrative support for medical staff

- Handle confidential information with discretion

- Perform other administrative duties as assigned to support departmental needs

Qualifications

- Previous administrative or office support experience preferred

- Strong organizational and multitasking skills

- Excellent communication skills, both written and verbal

- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn new systems

- Ability to adapt to change and remain flexible in a fast-paced environment

- Professional demeanor, dependable, and detail-oriented

- Valid driver's license and ability to complete errands as needed

Reasonable Accommodation

Fairweather provides reasonable accommodations to all qualified individuals with disabilities, as required by applicable laws.

Preference Statement

Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

Note

This job description is not a contract and may be modified at any time. Employees are expected to follow other job-related duties as assigned. All responsibilities listed are considered essential functions and requirements, and reasonable accommodations will be made where necessary.