Administrative Assistant / Data Entry

Job Description: Data Entry & Office Administrator Job Type: Full-Time Pay: $36,000.00 - $48,000.00

Company Description

IFE NDT / Integrity Solutions is a trusted provider of non-destructive testing and inspection services across the oil and gas industry. With operations in Midcon, the Permian Basin, and Colorado, we specialize in high-pressure flow line recertification, including the tear down, inspection, and rebuild of skids and iron used in critical service applications.

Our team is committed to delivering safe, accurate, and timely inspections that help our clients maintain operational integrity and meet regulatory standards.

Core Values

D-R-I-V-E Dependability; resilience; integrity; vision & ethics

Purpose

The Administrative Assistant is responsible for managing a multi-line phone system, greeting visitors, handling clerical and data entry tasks, and supporting overall office operations. This role requires professionalism, attention to detail, and the ability to support multiple departments as needed.

Position Summary

The Data Entry & Office Administrator is responsible for maintaining accurate company records, supporting daily office operations, and assisting management and staff with administrative needs. This is a fast-paced position that requires strong attention to detail, efficiency in data entry, and excellent organization skills to ensure the smooth operation of the office.

Key Responsibilities

Data Entry

- Enter, update, and verify information in company databases and systems.

- Review data for accuracy and completeness; correct errors promptly.

- Generate, prepare, and distribute standard reports as required.

- Maintain confidentiality and accuracy in handling sensitive information.

Office Administration

- Manage daily office operations, including scheduling, correspondence, and filing.

- Serve as a point of contact for internal staff and external vendors.

- Assist with onboarding, HR paperwork, and recordkeeping.

- Support management with reporting, documentation, and meeting coordination.

- Order and maintain office supplies, equipment, and related resources.

- Ensure compliance with company policies, procedures, and QHSE requirements.

Qualifications

- High school diploma or equivalent required; some college or business coursework preferred.

- Previous experience in data entry and office administration.

- Strong organizational skills, multitasking, and time-management abilities.

- Proficiency with Microsoft Office (Excel, Word, Outlook) and data management systems.

- High attention to detail and accuracy in data entry.

- Excellent communication and problem-solving abilities.

- Ability to work independently and as part of a team in a fast-paced environment.

Benefits

- 401(k)

- 401(k) matching

- Health insurance

- Dental insurance

- Vision insurance

- Life insurance

- Paid time off

Schedule

- Monday to Friday

- 8:00 a.m. – 5:00 p.m.

Work Location: In person

Job Type: Full-time

Pay: $36,000.00 - $48,000.00 per year

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person