Administrative Assistant

Keyera Career Opportunity Job Type

Temporary (Fixed Term)

The Position

Keyera is seeking an entry-level, full-time

Administrative Assistant

to support both the

Liquids Infrastructure Regional Office in Sherwood Park, ( 3 days per week

) and the

Fort Saskatchewan Facility, (2 days per week)

. This role will report directly to the Director, LI Terminals & Pipelines.

The successful candidate will be a well-organized, energetic, and service-oriented team player, acting as an ambassador of Keyera’s Cultural Behaviors and Corporate Values.

Responsibilities

General Administrative Support

- Greet and welcome visitors, directing them to the appropriate person or department.

- Answer and direct incoming phone calls in a courteous and professional manner.

- Manage incoming and outgoing mail, packages, courier services, and mail runs.

- Coordinate meeting room reservations, catering, and events when required.

- Order office supplies (e.g., stationery, binders, envelopes, coffee supplies) and assist with inventory.

- Restock supplies across offices and plant areas (including paper and coffee).

- Maintain cleanliness of common areas such as coffee stations and lunchrooms.

- Operations and Engineering Administrative tasks (enter PRs, Maximo assistance, etc.)

- Provide administrative support to social committee.

Document & Data Management

- Organize and file documents (both electronic and hard copy) for Sherwood Park and Fort Saskatchewan operations.

- Document control for offsite storage.

- Manage and update company phone directories, safety manuals, databases, and spreadsheets.

- File Safe Work Permits and other controlled documents in the appropriate locations.

- Enter Safety Inspections in Maximo.

- Collect, track, and file packing slips, FHLA cards, and other plant documentation.

- Enter operational data into spreadsheets and reporting systems (e.g., disposal well spreadsheets, leakage/brine reports).

Financial & Operational Support

- Code and confirm invoices.

- Track and order janitorial stock.

- Coordinate and track employee moves and relocations.

Additional Duties

- Run errands in town as required.

- Lift and move boxes weighing up to 20 pounds.

- Perform other ad hoc administrative duties assigned.

Qualifications

- Minimum High School Diploma required; post-secondary education is an asset.

- Proficiency in Microsoft Office (Excel, Word, PowerPoint) with adaptability to learning new applications.

- Excellent written and verbal communication skills with the ability to provide timely and relevant feedback.

- Strong organizational and time management skills with attention to detail and the ability to meet deadlines.

- Ability to maintain confidentiality and handle sensitive information appropriately.

- Team-focused, self-starter who can work independently and collaboratively.

- Commitment to ensuring a safe, supportive, and productive work environment.

- Must hold a valid Class 5 driver’s license.

Posting Expiry Date

Oct 5, 2025

At Keyera, we embrace collaboration, inclusion, and a workplace that is as diverse as the communities we serve. Our values foster an environment for every person to bring their whole self to work.

If you are interested in an opportunity to join a winning, purpose-driven culture then you’ll enjoy a career with us.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.