Accounts Receivable Clerk

Industrial Metals is seeking a dynamic and detailed oriented individual to fill a permanent full-time role of Accounts Receivable Clerk.

Reporting to the CFO, the Accounts Receivable Clerk will be responsible for the precise and swift recording of all invoices and receipts, as well as ensuring up to date tracking of all orders and shipments. This position requires key attention to detail, logical thinking, strong organization skills, while being able to effectively communicate and maintain positive relationships with customers (both internal and external), stakeholders and other key team members.

KEY RESPONSIBILITIES:

- Perform data entry and related duties in posting accounts receivable payments

- Maintain ledgers, credit balances, and resolving account irregularities

- Analyze the AR aging subledger and other data, to ensure all customer’s payments occur when due and customers remain under credit limits, when applicable

- Communicate with customers regarding settlement weights, remittances, invoices and overdue receivables, while maintaining positive relationships with key stakeholders

- Create invoices, credit memos and all associated paperwork

- Maintain an up-to-date spreadsheet of in-transit shipments

- Regular credit card and bank reconciliations

- Preparation of weekly cash flow reports

- Month-end reporting and reconciliation

- Preparation of deposits of cheque payments

- Reconcile cash when required

- Other related duties as assigned by the manager

QUALIFICATIONS & SKILLS REQUIRED:

- At least 2-3 years’ accounts receivable experience

- An accounting diploma/certificate/degree/designation or currently enrolled in a professional accounting designation program or the equivalent would be considered an asset

- Strong knowledge of collection regulations and fair credit practices

- Experience in gathering data, compiling the proper information, and preparing financial reports

- Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts

- Effective attention to detail and a high degree of accuracy

- Highly organized with the ability to prioritize multiple tasks and meet deadlines

- Demonstrate proficiency in using Microsoft Office (Excel, Outlook and Word)

- Must have experience with QuickBooks Online. Experience with GreenSpark would be considered an asset

- Must have excellent communication skills (oral and written) in the English language in order to ensure exceptional customer service

- Demonstrate the ability to work professionally and respectfully and maintain a positive attitude in a fast-paced working environment

- A logical thinker who excels in investigations and problem solving

- Customer service oriented

- High level of personal integrity and must be self-directed

- Ability to work both independently and as part of a team

WORK CONDITIONS AND ADDITIONAL INFORMATION:

- Working hours: Monday to Friday 8:00am to 4:30pm (onsite)

- There may be occasions where the employee is required to work extended hours during peak accounting periods, such as month-end or year-end, in order to complete outstanding tasks.

We welcome applications from all interested individuals; however, only those candidates selected for an interview will be contacted. No phone calls please.