Warehouse Office Assistant

Job Summary:

The Office Assistant will play a pivotal role in ensuring the smooth operation of our warehouse. This role is responsible for managing the purchase order process, coding invoices for accruals, and performing high-volume data entry with accuracy and efficiency. The ideal candidate will have strong analytical skills, excellent attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities:

- Administrative Support: Assist with day-to-day operations, including answering phones, managing correspondence, and maintaining office supplies.

- Data Entry: Accurately input, update, and manage data in company databases and systems.

- Code invoices accurately to appropriate general ledger accounts and cost centers.

- Review data for discrepancies and resolve issues with vendors and internal departments.

- Reconcile vendor statements and respond to inquiries.

- Ensure compliance with company polies and internal controls.

- Filing: Maintain and organize both electronic and paper filing systems.

- Education: High school diploma or equivalent; Associate’s degree or higher is preferred.

- Experience: Prior experience with purchase order processing and/or accrual accounting. :

- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

- Excellent written and verbal communication skills

- Strong organizational and time-management abilities

- Ability to multitask and prioritize tasks effectively

- Attention to detail and problem-solving skills

- Customer service-oriented with a professional demeanor

- Attributes: Reliable, proactive, team-oriented, and able to maintain confidentiality.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Schedule:

- 8 hour shift

- Monday to Friday

Experience:

- Customer service: 1 year (Preferred)

Ability to Commute:

- Tulsa, OK 74116 (Required)

Work Location: In person