Sourcing Assistant

PositionDescription

A Sourcing Assistant supports sourcing operations by coordinating supplier communications, maintaining data and documentation, assisting with RFQs, and ensuring sourcing processes run efficiently.

Essential Duties and Responsibilities

Supplier Support Communication

- Assist with supplier onboarding and documentation

- Communicate order status, lead times, and basic inquiries

- Maintain supplier contact information and records

Data Reporting Support

- Track pricing, contracts, and supplier performance metrics

- Prepare sourcing reports and cost comparison spreadsheets

- Maintain sourcing databases and ERP system records

Process Administrative Support

- Support RFQs (request for quotes) by collecting supplier quotes

- Prepare sourcing documentation and contract files

- Coordinate internal approvals and paperwork

Operational Coordination

- Work with purchasing, planning, and operations teams

- Help resolve basic supply issues and delivery discrepancies

- Support new supplier qualification activities

Performs additional duties as assigned.

Knowledge, Skills Abilities

Required

- Proficient in Microsoft Office - Word, Excel, PowerPoint, Outlook

- Strong communication, facilitation, and active listening skills

- Organizational skills and task prioritization

- Demonstrates initiative and a proactive approach to learning new skills and responsibilities

- Good time management skills with attention to detail

Preferred

- Ability to read and understand engineering documents

- Understanding of basic mechanical/electrical design concepts and manufacturing environments

- Proficient in MS Project and MS OneNote for planning and documentation

- Actively seeks opportunities to build effective negotiation skills to support collaborative problem-solving

Qualifications Experience

Actively pursuing an Associate / Bachelor’s degree in Supply Chain Management, Business Administration, Operations Management, or related field. At least 0+ to 2 years of purchasing experience or relevant experience in a manufacturing environment.

Travel

None

Physical Demands and Work Environment

While performing the duties of this job, the employee is frequently required to stand; use hands to handle, or feel objects, tools, or controls; talk and hear. The employee regularly is required to walk and reach with hands. The employee is frequently required to sit and rarely required to climb or balance; and stoop, kneel, crouch, or crawl. Employee uses computer keyboards often. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Employee views computer monitor often.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The employee is rarely exposed to airborne particles or chemical agents. The noise level in the work environment is usually low to moderate.

Switchgear Power Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.