Receptionist / Office Administrator

Bluestar Engineering Ltd.

is a Calgary-based EPCM company specializing in oil and gas and renewables projects. We are a group of professionals who form a fully integrated multi-disciplinary organization backed by many years of experience.

We are currently seeking a Receptionist / Office Administrator

to join our team.

Duties and Responsibilities:

•

Greeting Visitors:

Welcome guests, directing them to the appropriate person or office, and provide basic information.

Answer, screen, and forward phone calls, taking messages, and ensuring prompt and professional communication.

Maintain the reception area to be tidy, organized, and presentable.

Receiving, sorting, and distributing mail, packages, and deliveries. Prepare and track outgoing courier shipments.

Ordering, stocking, and tracking office supplies and equipment to ensure availability and efficiency. Ensure supplies are stored and properly located/distributed throughout the office.

Implement and maintain filing systems, ensuring compliance with record retention policies.

Scheduling meetings, appointments, and events; coordinating travel arrangements.

Assisting with various administrative tasks, including answering phone calls, handling correspondence, and greeting visitors.

Implementing and maintaining office systems, workflows, and procedures to optimize productivity and reduce waste.

Managing relationships with vendors for supplies, equipment, and services.

Scheduling meetings, managing performance, and resolving conflicts.

Arrange project and business-related travel, meetings, lunches, etc., as required.

Internal communication:

Ensuring clear and effective communication within the office, including disseminating important information and updates.

External communication:

Managing correspondence with clients, suppliers, and other external parties.

Serving as the main point of contact in the reception area, directing inquiries and providing information.

Organizing and coordinating team-building activities, employee appreciation events, and community outreach initiatives and coordinating vendor lunch and learns.

Monitoring and ordering office supplies.

Providing general administrative support to staff members.

Requirements:

Join us and experience a workplace that is dynamic and rewarding……. We offer competitive pay, a flexible work schedule, a vibrant corporate culture that fosters growth and innovation, and a comprehensive benefits package which features virtual healthcare, extended health benefits, dental care, Employee and Family Assistance Program (EFAP), emergency travel insurance, disability insurance and life insurance for you and your dependents.

Bluestar Engineering Ltd. is proud to be an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.