Bluestar Engineering Ltd.

Receptionist/ Office Administrator

Calgary, AB

Full-time

About This Job

Bluestar Engineering Ltd. is a Calgary-based Engineering, Procurement, and Construction Management (EPCM) company, providing upstream, and midstream engineering consulting services to the oil and gas industry in Western Canada.

We are seeking a Receptionist / Office Administrator to join our team. The ideal candidate will have experience in office administration and possess strong organizational skills. This position offers the opportunity to work in a dynamic office environment.

Duties and Responsibilities:

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Greet and welcome all visitors to the office courteously and professionally and presentation.

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Answer and direct all incoming telephone calls with the same courtesies.

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Liaise with the building services and provide Bluestar staff with any related notifications.

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Coordinate and track all building security cards.

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Coordinate and provide all workstation requirements.

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Prepare all required materials and complete all new hire orientations.

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Assist in duties related to the organization of celebrations and team-building events.

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Distribute all incoming mail and courier. Prepare and track outgoing courier shipments.

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Establish and maintain adequate office and kitchen supplies cost-effectively. Ensure supplies are stored and properly located/distributed throughout the office.

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Arrange project and business-related travel, meetings, lunches, etc. as required.

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Provide administrative support to all areas of the company as required.

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Maintain mature, professional conduct and communication with Bluestar staff and clients and ensure confidentiality is maintained in situations of a sensitive nature.

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Responsible for maintaining the cleanliness and orderliness of office facilities, as well as the stability and efficiency of equipment and machinery to support business functions and operations.

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Process vendor invoices according to client systems.

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Coordinate vendor lunch and learns.

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Provide support in the completion of project deliverables and meet Bluestar Management and client expectations.

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Assist with Document Control responsibilities or with any other billable project work as assigned by the Piping Design Coordinator, Project Managers, or Project Engineers.

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Assist in the development of documentation standards and templates used for projects.

Requirements:

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Bachelor’s degree in a relevant field.

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1-3 years of experience as a Receptionist or Office Administrator.

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Intermediate skill level in computer applications (MS Word, MS Excel)

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Excellent written and verbal communication skills.

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Motivated, self-starter with exceptional prioritization and organization skills.

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Ability to adjust to change and multitask in a fast-paced setting.

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Friendly, personable and able to work in a team environment.

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Desire to learn and develop professionally.

In addition to specific project responsibilities, every individual in the organization is expected to contribute to the strength and growth of the company through:

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Promotion of positive, professional public image.

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Cooperation with business development efforts.

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Presentation of high-quality deliverables at all times.

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Acting as a role model and mentor for other team members.

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Demonstrate compliance with company policies, procedures, and conduct.

Job Types: Full-time, Permanent

Additional pay:

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Bonus pay

Benefits:

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Company events

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Dental care

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Disability insurance

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Employee assistance program

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Extended health care

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Flexible schedule

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Life insurance

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On-site gym

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Paid time off

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Tuition reimbursement

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Vision care

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Wellness program

Flexible language requirement:

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French not required

Schedule:

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Day shift

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Monday to Friday

Ability to commute/relocate:

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Calgary, AB T2P 3H5: reliably commute or plan to relocate before starting work (required)

Education:

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Secondary School (preferred)

Experience:

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Receptionist: 1 year (required)

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Administrative: 1 year (required)

Location:

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Calgary, AB T2P 3H5 (required)

Work Location: In person