K.P. Kauffman Company, Inc.

Administrative Receptionist

LocationDenver, CO
Job TypeFull-time

About This Job

We are looking for an experienced Receptionist/Office Assistant to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks to the highest quality standards. We are an independently owned Oil & Gas company located in downtown Denver. Our Receptionist’s main duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. You should have a pleasant and professional personality, as you will interact with all levels of the company. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This is an IN OFFICE position and hybrid/remote work is not available.


Responsibilities

Greet and welcome guests as soon as they arrive at the office
Professionally answer, screen and forward incoming phone calls
Responsible for ordering, receiving, and maintaining adequate stock of office and lunchroom supplies
Order & maintains office machines/equipment such as – postage machines, copiers, telephones, etc.
Order business forms, business cards, letterhead, etc.
Receive, sort, and distribute daily mail/deliveries; drop off outgoing mail and express packages
Perform administrative support task including records management, data entry, light calendaring, scheduling of maintenance services
Perform other clerical receptionist duties such as filing, photocopying, transcribing, faxing and document scanning
Ensure the office communal areas (lobby, kitchens, file rooms etc.) are tidy and presentable, with all necessary materials; some light cleaning may be necessary
Serve as the main point of contact for property manager regarding building maintenance, building access cards, scheduling of guest access, deliveries etc.
Provide back up support to the Executive Assistant and Human Resource Assistant
Other responsibilities as assigned


Skills

Proven work experience as a Receptionist, Front Office Representative or Hospitality role
Professional personal appearance and welcoming demeanor
Punctual with dependable transportation
Solid written and verbal communication skills; phone etiquette
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment (e.g. fax machines and printers)
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service/ CAN DO attitude
Occasional after-hours work may be necessary with advance notice.


Education & Experience

Associates Degree or higher; additional certification in Office Management is a plus
2 years relevant experience

Please only local (Denver Metro & surrounding areas) applicants. No relocation offered.

Hours are IN OFFICE Monday – Friday 8 a.m. – 5 p.m. (firm) occasion after hours work may be necessary, with advance notice.


COVERED PARKING & FITNESS CENTER ACCESS PROVIDED


Job Type: Full-time


Pay: $18.00 - $23.00 per hour


Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Vision insurance


Schedule:

8 hour shift
Monday to Friday


Work Location: In person

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