Project Administrator, High Voltage Projects-Raleigh, NC (US)

A Snapshot of Your Day As a Project Administrator at Siemens Energy, you will play a vital supporting role in the successful delivery of high‑voltage EPC and OEM energy infrastructure projects, including HVDC and grid access solutions. Working closely with Project Managers, Project Controls, and cross‑functional teams, you will support and coordinate critical administrative, documentation, and reporting activities that underpin safe, compliant, and efficient project execution. Your day‑to‑day activities will include supporting project planning and reporting, maintaining project documentation and records, coordinating meetings and communications, and assisting with commercial and financial administration. Through strong organization, attention to detail, and proactive coordination, you will help ensure projects are executed in line with technical, contractual, quality, and EHS requirements. This role is based in the Siemens Energy Grid Technologies office in Raleigh, North Carolina, supporting the delivery of high‑voltage energy projects across the region. How You’ll Make an Impact - 40% Project Documentation and Reporting - - Provide comprehensive administrative support to Project Managers and project teams across all phases of HV project delivery. - Maintain accurate and up‑to‑date project documentation, including correspondence, meeting minutes, reports, registers, and controlled documents in line with company and customer requirements - Assist with the preparation, updating, and distribution of project schedules, progress reports, KPIs, and dashboards to support effective project monitoring and decision‑making. - Contribute to lessons‑learned, process improvements, and standardization of project administrative practices. - 30% Financial and Commercial Administration - - Process project-related purchase orders and invoices in a timely manner according to established procedures. - Assist in tracking project expenses and comparing them against the budget, flagging discrepancies for review. - Support the preparation of documentation required for project billing and financial reconciliation. - 30% Project Coordination and Support - - Schedule project meetings, book resources, and prepare and distribute meeting minutes. - Provide logistical support for the project team, including coordinating travel arrangements and materials. - Serve as a point of contact for basic internal inquiries, directing complex questions to the appropriate project manager. - Support adherence to project governance, quality procedures, and EHS documentation requirements, ensuring accurate records for audits and reviews. What You Bring - Associate's degree (or higher) combined with relevant administrative experience preferred. - Previous experience in a project support, PMO, or administrative role within a corporate environment preferred. - Basic understanding of project management principles, schedules, cost tracking, and document control. - Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook); experience with project management or document control systems is a plus. - A proactive, collaborative approach with the ability to work effectively in a cross‑functional, multi‑disciplinary project environment. Travel, as needed (~5%). Applicants must be legally authorized for employment in the United States without the need for current or future employer-sponsored work authorization. Siemens Energy employees with current visa sponsorship may be eligible for internal transfers. About the Team Grid Technologies Our Grid Technology division enables a reliable, sustainable, and digital grid! The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology. Who is Siemens Energy? At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo Rewards - Career growth and development opportunities - Supportive work culture - Company paid Health and wellness benefits - Paid Time Off and paid holidays - 401K savings plan with company match - Family building benefits & parental leave https://jobs.siemens-energy.com/jobs #LI-CDS