Office Manager

Thanks for your interest in Oklo! We are searching for an Office Manager

to join our Idaho Falls-based radioisotopes team.

Position Description:

The

Office Manager

is responsible for being the "air-traffic controller" for our workplace—keeping people, information, and physical resources flowing so the rest of the team can stay focused on their own work.

Specific responsibilities may include:

Typical duties fall into six broad buckets:

Front-office & communications

- Greet visitors and manage email inquiries

- Coordinate incoming/outgoing mail and shipping

- Draft internal memos, letters, and basic reports

Administrative support

- Manage executives' calendars, schedule meetings, book conference rooms

- Arrange travel and prepare itineraries

- Maintain digital and paper filing systems; enforce document-retention policies

Facilities & vendor coordination

- Oversee reception, office layout, and common-area upkeep

- Liaise with landlords, cleaners, IT/telecom providers, and other vendors (quotes, contracts, invoicing)

- Track maintenance and safety inspections; order repairs when needed

Supplies & asset management

- Monitor and reorder office, kitchen, and basic lab supplies

- Keep asset/inventory logs for computers, badges, keys, etc.

- Negotiate pricing or bulk-purchase agreements

People & culture support

- Assist with onboarding new hires (workspace setup, badge, orientation schedule)

- Maintain employee directories and records

- Help plan morale events, lunch-and-learns, or all-hands meetings

Finance & compliance assistance

- Prepare purchase orders, code invoices, and track departmental budgets

- Reconcile petty-cash or corporate-card statements

- Maintain basic OSHA documentation; coordinate annual trainings

Competencies:

We are looking for a

Office Manager

that is:

- Relentlessly organized – Nothing slips through the cracks; calendars, logs, and cabinets stay orderly.

- Security-minded – Understands that our R&D lab demands strict visitor and document controls.

- Vendor-savvy – Comfortable reading service contracts, querying quotes, and challenging fees.

- Tech-literate – Fluent in M365, Box/SharePoint, and basic ERP/CMMS tools; can train others on folder taxonomy.

- Personable communicator – Balances warmth with the professionalism expected in a nuclear environment.

- Passionate about nuclear technology

- An optimist at heart

- Willing and able to learn quickly

- Willing to think differently and do things in new ways

- Comfortable in a fast-paced, highly iterative startup environment

- Excited to think creatively, critically, and reflectively about the problems they are solving while not leaning only on what has been done before

- An excellent writer who can write in a modern active voice, so make your cover letter compelling and write it well!

Experience level:

Intermediate (3-6yr)

in office, facilities, or lab operations—preferably supporting engineering or product-development teams.

Minimum Qualifications:

- High-school diploma (AA/AS or higher preferred)

- Demonstrated experience managing filing systems and vendor contracts

- Proficiency with Microsoft 365 (Outlook, SharePoint, Teams) and PDF editing tools

- Ability to lift 25 lb

Who you are:

A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won't enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.

Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn't about a fake or arbitrary "pieces of flair" mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.

A team-player: Oklo genuinely is a team. We aren't about taking credit for ourselves, and we aren't about pushing blame to others. We do incredible things because we work as a team.

An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.

Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.

Detail-oriented: This focus is a big part of excellence, consistency, and quality. Even excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

About Oklo compensation: $60,000 - $80,000

Oklo offers flexible time off, equity, competitive pay, 401k, health insurance, FSA, flexible work hours, and other benefits.

We are looking to fill this position immediately!

About Oklo Inc.:

Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories.