Office Manager

Job Overview

Spectrum Aluminum Finishing is seeking a highly organized and motivated Office Manager to oversee the daily operations of Spectrum Aluminum Finishing's office. The ideal candidate will possess a positive attitude, exceptional communication abilities, and a keen eye for detail. This role is essential in ensuring that the office runs smoothly and efficiently, providing support to staff and management while maintaining a positive work environment. We are looking for a honest candidate who has a desire to have a long term career in a stable, small business.

Duties

- Manage day-to-day office operations, including clerical tasks and administrative support.

- Generating Invoices

- Quoting and Calculating potential new work

- Handle vendor management, ensuring timely procurement of supplies and services.

- Maintain accurate financial records through bookkeeping, payroll processing, and budgeting activities.

- Onboarding new employees and managing employee records.

- Ensure effective communication within the office, including phone etiquette when handling multi-line phone systems.

- Organize filing systems for both digital and physical documents to ensure easy access to information.

Qualifications

- Experience in office management or a similar administrative role preferred.

- Strong organizational skills with the ability to manage multiple tasks simultaneously.

- Beneficial to have experience with QuickBooks or bookkeeping software, but will train the right candidate.

- Excellent communication skills, both written and verbal.

- Ability to maintain confidentiality and handle sensitive information with discretion.

- If you are passionate about creating an efficient office environment and enjoy a fast paced day, we encourage you to apply for this position.

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Health savings account

- Paid time off

- Vision insurance

Work Location: In person