Office Manager

Job Summary

We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. The ideal candidate is proactive, professional, and comfortable working in a fast-moving environment with founders, investors, and cross-border partners. Prior experience in venture capital, private equity, or the startup ecosystem is preferred

Key Responsibilities

- Office Operations & Facilities

- Manage daily office operations including supply inventory, vendor relationships, facilities coordination, and workplace standards.

- Serve as the primary point of contact for building management, IT support, and external service providers.

- Ensure the Palo Alto office remains organized, fully stocked, and welcoming for staff and guests.

- Administrative & Team Support

- Oversee scheduling for executives and team members across multiple time zones.

- Support travel logistics, expense reporting, and procurement through systems such as SAP, Ariba, Concur, and Microsoft Office (training provided).

- Prepare and maintain documents, spreadsheets, presentations, and confidential materials with accuracy and discretion.

- People & Culture Support

- Greet founders, partners, and guests; manage meeting room setups and assist with in-office events and team gatherings.

- Coordinate onboarding logistics for interns and new hires, including IT setup, workspace preparation, and HR administration.

- Contribute to a positive, professional, and inclusive office environment.

- Project & Executive Support

- Provide support to the Regional Managing Director and investment team on special assignments, project tracking, and initiatives.

- Assist with basic budgeting tasks, reporting, and maintaining internal databases and documentation.

- Own ad hoc projects that improve operational efficiency and elevate the overall office experience.

Qualifications

- High school diploma or GED required; associate’s or bachelor’s degree preferred.

- Minimum of 3 years of administrative, office management, or operations experience—experience in venture capital or startups is a plus but not required.

- Strong communication skills with a professional, polished presence.

- Proficiency in Microsoft Office Suite; familiarity with SAP, Ariba, or Concur is a plus (training available).

- Demonstrated discretion, confidentiality, and sound judgment.

- Highly organized, reliable, adaptable, and able to manage multiple priorities in a dynamic environment.

- Comfortable working onsite full-time in the Palo Alto office.

Job Type: Contract

Pay: $30.00 - $50.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Vision insurance

Work Location: In person