Office Manager

Position Overview

The Office Manager will serve as the central point of coordination for the office, handling administrative tasks, customer communication, scheduling, purchasing support, billing, and general operations. This role requires excellent organizational skills, strong communication abilities, and comfort working in a fabrication/manufacturing environment.

Key Responsibilities Administrative & Office Operations

- Manage day-to-day office operations and maintain an organized workspace.

- Track and order office supplies, safety supplies, and basic shop consumables.

- Create and maintain digital and physical filing systems.

- Prepare and distribute reports, forms, and documentation as required.

Customer Service & Communication

- Serve as the first point of contact for phone calls, emails, and walk-in inquiries.

- Schedule meetings, deliveries, and pickups.

- Support customer quoting and invoicing processes (training provided if needed).

Financial & Record Keeping

- Assist with accounts payable and accounts receivable.

- Process invoices, expense reports, payments, and vendor statements.

- Work with the bookkeeper or accountant to provide documentation and updates.

Scheduling & Operations Support

- Coordinate production schedules, job folders, and work orders with supervisors.

- Track job progress and update internal systems as needed.

- Support HR functions such as on-boarding paperwork, timekeeping, and training records.

Qualifications

Required:

- 2–4 years of office management or administrative experience.

- Strong communication and interpersonal skills.

- Proficiency in Microsoft Office (Word, Excel, Outlook)

- Ability to multitask and prioritize in a fast-paced environment.

- High level of accuracy and attention to detail.

Preferred:

- Experience in manufacturing, fabrication, construction, or industrial trades.

- Familiarity with QuickBooks or similar accounting software.

- Understanding of basic purchasing, logistics, or project coordination.

Pay: $22.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

- Dental insurance

- Health insurance

- Paid time off

- Retirement plan

- Vision insurance

Work Location: In person