Office Manager

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future. We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates.

www.acciona.ca

The Office Manager plays a critical role in managing administrative functions, office operations, document management, communications, financial activities, human resources support, health and safety compliance, and team coordination. By effectively managing these responsibilities, the Office Manager contributes to a productive and organized work environment for the project team and stakeholders.

- Provide administrative support to the Leadership Team and project team, including scheduling meetings, managing calendars, and coordinating travel arrangements for project personnel.

- Oversee day-to-day office operations, including managing office supplies, equipment, and facilities to ensure a productive and efficient work environment.

- Develop and implement office policies, procedures, and protocols to streamline operations and enhance productivity.

Communication Management

- Serve as a central point of contact for internal and external communications, including responding to emails, and directing inquiries to the appropriate personnel.

- Prepare and distribute project-related correspondence, reports, and presentations as needed.

- Foster a collaborative and inclusive team environment by promoting open communication, teamwork, and mutual respect among project stakeholders.

Meeting And Event Coordination

- Coordinate meetings, conferences, and special events, including arranging venues, catering, audiovisual equipment, and other logistics.

- Prepare meeting agendas, and follow-up action items to ensure effective communication and collaboration among participants.

Human Resources Support

- Review resumes and pre‑screen candidates based on competencies and experience.

- Conduct phone and in‑person interviews.

- Coordinate interviews with hiring managers and teams.

- Oversee offer process: draft offer letters, negotiate terms, and finalize hires.

- Keep the recruitment tracker up to date.

- Serve as the primary point of contact at the front desk

Work Conditions

- This role is mainly located at Don Mills, but candidates must be flexible to work at our Queen Street (downtown) office when required by project or departmental needs.

Required Skills And Competencies

- Bachelor's degree in human resources, Psychology, Business Administration, or a related field.

- Expertise with social recruiting tools

- Skilled in planning and executing multi-stage recruitment projects with tight timelines.

- Capacity to handle shifting priorities in a fast-paced environment without losing attention to detail.

We are committed to creating an accessible and barrier‑free recruitment process and workplace. If you need any accomodation throught the process, please email