Office Manager/Bookkeeper

Job Summary

The Office Manager will oversee the daily administrative operations of a busy scrap recycling business. Responsibilities include managing office communications, maintaining records, coordinating schedules, and handling bookkeeping tasks such as invoicing, payroll, and vendor payments. The role also involves liaising with customers and suppliers, ensuring compliance with environmental regulations, and supporting the management team in streamlining operations. The ideal candidate will have strong organizational, communication, and multitasking skills, along with experience in office management or related roles. Office Manager will also cross train with truck scale and gain a weighmaster license. Familiarity with recycling industry practices is a plus.

Responsibilities

- Maintain accurate company and accounting files.

- Oversee office certifications, renewals, inspections, and submissions.

- Review, verify and pay Accounts Payable invoices checking for accuracy and submitting for approval.

- Manage expenses, handle inquiries, and resolve discrepancies.

- Assist with month-end financial closings and support management tasks.

- Coordinate and schedule scrap exports, ensuring payments and paperwork are completed.

- Ensure HR and Safety compliance, maintaining accurate records.

- Perform other tasks as needed.

Skills/Abilities

- Organizational Skills: Ability to manage multiple tasks, prioritize workloads, and maintain office efficiency.

- Communication Skills: Excellent verbal and written communication for interacting with customers, suppliers, and internal staff.

- Attention to Detail: Precision in handling invoices, payments, and regulatory documents to ensure accuracy.

- Bookkeeping and Financial Management: Experience with accounting tasks such as invoicing, payroll, and managing vendor accounts.

- Problem-Solving: Ability to address operational challenges and streamline processes.

- Time Management: Effective scheduling and planning to meet deadlines and support business operations.

- Computer Proficiency: Familiarity with office software (Microsoft Office Suite, QuickBooks) and industry-specific software.

- Customer Service: Ability to handle customer inquiries and issues professionally.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your professional skills, we encourage you to apply for this exciting opportunity as an Office Manager.

Job Type: Full-time

Pay: $24.00 - $36.00 per hour

Expected hours: 50 per week

Benefits:

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Application Question(s):

- Are you available to work from 7AM to 5 PM Monday - Friday?

Experience:

- Office: 5 years (Preferred)

Ability to Commute:

- Rensselaer, NY 12144 (Required)

Work Location: In person