Office/HR Assistant

Job Overview:

We are seeking a qualified and experienced Office Assistant to join our company on a short fixed term contract. Reporting to the HR Manager on site at our head office in Surrey, the successful candidate will be responsible for assisting in the smooth running of the office and in the daily operations of the HR department.

The ideal candidate will be providing administrative support to the office while carrying out some discreet HR tasks which may include, assisting in the organization of our staff events, making travel arrangements, carrying out administrative tasks for the team, arranging interviews, conducting initial screening calls, supporting the training and development of our employees, and occasionally providing vacation support to the accounting team.

This is an on-site role that is pivotal and one will give you the opportunity to work across several departments. No two days will be the same, so if you are well organized and love variety this is the ideal position for you.

Key Responsibilities:

Office Management:

- Manage office supplies, including ordering, stocking, and maintaining inventory levels.

- Assist in office management tasks, including greeting visitors, and maintaining a clean and organized work environment.

- Creating schedules for new staff, training, meetings etc.

- Plan and organize company events and meetings, including booking venues, arranging catering, and coordinating with vendors.

- Arranging and booking staff travel.

- Answering the door and sending mail.

- Other duties as required.

Human Resources:

- Assist in the recruitment process, including creating job descriptions, posting job vacancies, and scheduling interviews.

- Conduct phone screenings of candidates to ensure they meet the basic qualifications for open positions.

- Conduct new employee orientation and onboarding processes, including preparing new hire paperwork and setting up new employee files including I.T. requirements and setup.

- Provide administrative support to the HR department, including drafting correspondence, preparing reports, and managing HR-related queries.

- Notify applicants of results of selection processes.

- Conduct employee engagement activities to foster a positive and productive work environment.

- Assist with monthly event planning, coordination, and execution.

- Other duties as required.

Accounting:

- Some experience working in accounting would be an asset to enable vacation coverage e.g. Accounts Payable, Accounts Receivable (elements of full cycle accounting).

- Other accounting assistance as needed.

I.T.

- Coordinate the occasional visits by the I.T. mgmt. company.

- Assist with the tech setup for new staff in conjunction with the I.T. mgmt. company.

- Assist with keeping an inventory of tech hardware.

- Assist with the coordination of phone numbers, handsets and setup of VOIP phones for staff.

- Assist with re-organizing file folders in MS Explorer.

- Assist with the setup and maintenance of our MS SharePoint folders.

- Assist with the preparation and execution of files in Excel, PowerPoint and Word.

Requirements:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint)

- Associate, bachelor’s in business administration, Human Resources or Accounting.

- Minimum of 2 years of experience in an HR, office administration, or accounting role.

- Strong organizational and time management skills.

- Excellent communication and interpersonal skills.

- Ability to work independently, that’s great, but we are a team and love team players.

- Experience in accounting, office management and event planning preferred.

- Preference given to those that, are by default, the happiest person ever.

We offer competitive compensation and benefits packages. This is a full-time, on-site position.

We are an equal opportunity employer.

If you are a motivated individual who is passionate and eager to learn, we encourage you to apply. Please submit your resume and cover letter detailing your relevant experience.

Due to the volume of submissions, only qualified candidates will be contacted for an interview.

Job Types: Full-time, Fixed term contract

Contract length: 1 month

Pay: $18.00-$20.00 per hour

Expected hours: 40 per week

Benefits:

- Company events

- Discounted or free food

- On-site parking

- Paid time off

Application question(s):

- Are you legally entitled to work in Canada?

- Are you located in the Vancouver Lower Mainland?

Experience:

- administration: 1 year (preferred)

Work Location: In person