Office Assistant

Job Summary

We are seeking a detail-oriented and proactive Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing front desk activities, and assisting with various clerical tasks. This position requires strong organizational skills, excellent communication abilities, and proficiency in office management software.

Duties

- Greet visitors and manage front desk operations, ensuring a welcoming environment.

- Handle multi-line phone systems, directing calls to appropriate personnel and taking messages as necessary.

- Perform data entry tasks with accuracy and attention to detail.

- Maintain organized filing systems for documents and records.

- Assist with calendar management, scheduling appointments, and coordinating meetings.

- Provide customer support by addressing inquiries and resolving issues promptly.

- Utilize QuickBooks for basic bookkeeping tasks when needed.

- Conduct proofreading of documents to ensure clarity and correctness.

- Support office management functions including inventory tracking of supplies.

- Collaborate with team members to enhance office efficiency and productivity.

- Utilize Microsoft Office Suite and Google Workspace for various administrative tasks.

Experience

- Previous office experience is preferred, with a focus on administrative roles.

- Familiarity with clerical duties such as filing, typing, and data entry is essential.

- Experience in customer service or support roles is highly valued.

- Bilingual candidates are encouraged to apply to assist diverse clientele.

- Knowledge of dental or medical receptionist duties is a plus but not required.

- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace is necessary.

- Strong organizational skills and effective time management abilities are critical for success in this role. If you are a motivated individual looking to contribute to a dynamic team environment while developing your professional skills, we encourage you to apply for the Office Assistant position.

Job Type: Full-time

Pay: $18.00 - $24.00 per hour

Expected hours: 8 per week

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee discount

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person