Office Assistant

Job Overview

We are seeking a highly organized and motivated Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Office Assistant will be the first point of contact for visitors and clients, making a positive impression essential.

Responsibilities

- Greet and assist visitors at the front desk, ensuring a welcoming atmosphere.

- Manage multi-line phone systems, answering calls promptly and professionally.

- Perform data entry tasks accurately and efficiently.

- Maintain filing systems for easy retrieval of documents.

- Provide customer support by addressing inquiries and resolving issues.

- Utilize QuickBooks for basic bookkeeping tasks as needed.

- Support office management duties, including reconciling invoices and maintaining inventory.

- Utilize Microsoft Office and Google Workspace applications for various administrative tasks.

- Maintain confidentiality of sensitive information.

Skills

- Proficient in Outlooks and Microsoft Office Suite (Word, Excel, PowerPoint).

- Experience with front desk operations and customer service.

- Familiarity with multi-line phone systems and phone etiquette.

- Strong organizational skills with attention to detail.

- Excellent typing skills and computer literacy.

- Bilingual abilities are a plus, enhancing communication with diverse clients. Chinese Mandarin preferred.

- Prior experience in clerical or administrative roles is preferred.

- Ability to work independently as well as part of a team. If you are passionate about providing exceptional support in an office environment and possess the necessary skills, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Pay: $26.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- 401(k) matching

- Health insurance

- Paid time off

- Retirement plan

Work Location: In person