Office Assistant

Position Overview:

We are looking for a dependable and detail-oriented Office Assistant to support our front office operations. This individual will serve as a key point of contact for incoming communication, assist in purchasing activities, and help maintain our inventory and documentation systems. The ideal candidate will be proactive, organized, and able to multitask in a fast-paced environment.

Key Responsibilities:

- Front Office Duties:

- Answer incoming phone calls and direct them appropriately.

- Greet and assist visitors, clients, and vendors.

- Type letters, memos, and other business correspondence.

- Administrative Support:

- Perform general data entry and maintain accurate records.

- File documents in both digital and physical formats.

- Maintain office supplies and assist in coordinating office needs.

- Purchasing Assistance:

- Assist the procurement manager in placing orders and tracking deliveries.

- Follow up with vendors and suppliers on status of orders.

- Help ensure all purchasing documentation is properly filed and up to date.

- Inventory Management:

- Support inventory tracking and stock level monitoring.

- Help with receiving and organizing incoming materials.

- Collaborate with the warehouse and procurement teams to keep systems updated.

Required Skills and Qualifications:

- Previous experience in an administrative or office assistant role.

- Excellent phone etiquette and interpersonal communication skills.

- Proficiency in Microsoft Office (Word, Excel, Outlook).

- Strong organizational and time-management abilities.

- Attention to detail and accuracy in data entry.

- Ability to handle confidential information with discretion.

Preferred Qualifications:

- Familiarity with purchasing or inventory management systems.

- Experience in a manufacturing or production environment.

- Bilingual (Spanish/English) is a plus.

What We Offer:

- Competitive hourly wage.

- Supportive and team-oriented work culture.

- Opportunities for advancement and skill development.

- Full-time position with benefits available.

How to Apply:

Please submit your resume and a brief cover letter outlining your relevant experience and interest in the position.

Job Type: Full-time

Pay: $15.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k) matching

- Health insurance

- Paid time off

Application Question(s):

- Tell us about a time when you had to push through a tough task or long day at work. What kept you going, and how did you make sure the job was done right?

- When you’re given a task you don’t fully understand, what’s your first step to figure it out?

- Describe a time when you had to work with others to meet a deadline. How did you make sure you were pulling your weight?

- Give an example of when a small detail made a big difference in your work. How did you make sure you caught it?

- Think of a time when work was stressful or fast-paced. How did you keep communication clear with your team?

Work Location: In person