HR Assistant

HR Assistant

We are looking for a bilingual HR Assistant (English + Mandarin) to support the Human Resources department with daily operations, recruitment coordination, and onboarding activities. This role will provide essential administrative support to ensure smooth HR processes and a positive employee experience.

Key Responsibilities:

- Assist with resume screening, candidate shortlisting, and interview scheduling

- Coordinate interview logistics, including invitations, meeting room/virtual setup, and candidate communications

- Support new hire onboarding, including training coordination, document collection, and first-day logistics

- Prepare and organize employment offers, contracts, and related HR documentation

- Maintain accurate personnel files and HR records, ensuring confidentiality at all times

- Liaise with payroll and operations teams to support smooth transitions for new hires

- Provide general administrative support to the HR team, including correspondence, reporting, and record keeping

- Assist in planning and coordinating HR-related activities and events

Qualifications:

- Bilingual proficiency in English and Mandarin (required)

- Post-secondary certificate or diploma in Human Resources or a related field (experience not required if credentialed)

- 0–2 years of HR or administrative support experience

- Strong organizational abilities with excellent attention to detail

- Effective written and verbal communication skills

- Proficient in Microsoft Office Suite; experience with HRIS/ATS systems is an asset

- Ability to handle multiple tasks and prioritize in a fast-paced environment

- Professionalism, discretion, and confidentiality when handling sensitive information

Job Type: Fixed term contract

Contract length: 12 months

Pay: $25.00-$40.00 per hour

Language:

- Mandarin (required)

Work Location: In person