Accounting/Office Coordinator

Coordinates the accounts payable process such as supplier setup and maintenance. Ensures proper paperwork is received and procedures are followed for banking changes.

Compiles payment proposals and payment order files, processing international wire transfers as requested, responding to supplier inquiries and communicating with the bank, as needed.

Prepares and issues supplier 1099s at year end.

Processes A/P invoices and PR/PO transactions for the corporate office and MOPs office. Ensuring that proper coding is applied, and approvals are obtained.

Contributes to month end close, including preparation of journal entries and analysis required for reconciliation of books.

Supports and contributes to accounting and reporting functions for all US and Canada sites, by filling requests for information asked by internal customers (corporate office, corporate controller, operations controller and managers, sales team, auditors, regulators, suppliers, customers, etc.)

Participates in periodic internal control audits for finance related processes to ensure proper control and accounting measures are in place and processes are being followed.

Subject Matter Expert on IFS Accounts Payable functions. Supports operations in the overall management of accounts payable module of IFS - IEE and Aurena. Answers detailed questions for supplier spend, provides training, research anomalies, processes adjustments or updates as needed, etc.

Problem solves discrepancies or inaccuracies in system reports and makes recommendations for improvements.

Documents operating procedures and trains on changes to the procedures.

Supports and contributes to Magris Talc Safety Culture primarily through safety blitzes and safety interactions. Participates in annual MSHA refresher training and Safety Connect Day.

Manages, supports, and maintains the Records Archive system for the US and Canada by maintaining a record listing of all stored documents in an organized system in the Records Retention Building. Assists all site with their records archive process.

Office management of mail, ordering supplies and fulfilling requests as needed, maintaining an orderly office.

Help organize office events and coordinate maintenance, as needed.

Tracks and reports on company contributions. Is a liaison between the company and community organizations.

Perform other job duties as needed and assigned.

Bachelor’s degree in accounting or finance preferred.

2+ years’ experience required.

Experience working with mining or manufacturing company preferred.

Must possess expertise in systems data extraction and manipulation using the following programs - Microsoft Excel, Word, Power Point. Knowledge of IFS Applications- IEE and Aurena a plus.

Good organization skills and prioritizing abilities.

Effective communication skills.

Ability and desire to participate and collaborate with others as requested.

Desire to streamline processes and make improvements that will benefit the workload positively.