Office Administrator

Job Summary

We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will be responsible for overseeing the daily operations of the office, ensuring efficient workflow, and providing administrative support to various departments. This role requires strong communication and organizational skills, as well as the ability to manage multiple tasks effectively. The Office Administrator will play a key role in maintaining a positive work environment and supporting team members in their daily activities.

Duties

- Supervise office staff and coordinate administrative functions to ensure smooth operations.

- Manage front desk activities, including greeting visitors and handling inquiries with professionalism.

- Oversee human resources functions, including payroll processing and employee records management.

- Maintain accurate bookkeeping records using QuickBooks and other accounting software.

- Handle clerical tasks such as filing, data entry, and document preparation.

- Manage vendor relationships and ensure timely procurement of office supplies.

- Operate multi-line phone systems, demonstrating excellent phone etiquette while managing calls efficiently.

- Assist in training and development of new staff members, fostering a collaborative team environment.

- Support budgeting processes by tracking expenses and assisting with financial reporting.

Experience

- Proven experience in an office administration role with supervisory responsibilities preferred.

- Proficiency in QuickBooks and other bookkeeping software is highly desirable.

- Strong background in clerical, administrative, or office management roles.

- Excellent communication skills, both verbal and written, with a focus on professionalism.

- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.

- Experience in team management and fostering a positive workplace culture.

- Familiarity with payroll systems and human resources practices is an asset. We invite qualified candidates who meet these criteria to apply for this exciting opportunity to contribute to our dynamic team as an Office Administrator.

Job Type: Full-time

Expected hours: 40 per week

Work Location: In person