Office Administrator

Hi Tech Heat Treating Ltd. – Edmonton, Alberta

Hi Tech Heat Treating Ltd. is a commercial heat treating company that has proudly served customers across Canada since 1996. As a family-founded, ISO-certified shop, we are committed to delivering high-quality service through hard work, dedication, and strong customer relationships.

We are currently seeking a permanent, full-time Office Administrator to join our team asap!

The ideal candidate is self-motivated, detail-oriented, and professional, with a strong ability to manage multiple priorities in a fast-paced environment.

Previous admin experience in a warehouse or shop environment will be considered an asset.

Key Responsibilities

- Review incoming job paperwork against customer purchase orders

- Complete internal required documentation in line with customer requirements

- Accurately generate work orders into the sales order system with 100% transcribe accuracy

- Answer incoming phone calls and emails in a professional and courteous manner

- Perform daily data entry and general clerical tasks

- File, organize, and scan customer and job-related documents

- Communicate important job details and deadlines with both office and shop staff

- Maintain office supplies and manage inventory as needed

Qualifications

- Strong attention to detail with excellent organizational and time-management skills

- Accurate and efficient typing skills when transcribing purchase orders

- Proficiency in Microsoft Word and Excel

- Strong written and verbal communication skills in a professional setting

- Ability to multitask and work effectively under pressure

- Prior administrative experience (minimum 2 years required)

- Front desk/reception experience (minimum 2 years)

- Oil & Gas industry experience (minimum 2 years preferred)

- Knowledge of steel grades, MTRs, and heat numbers is a significant asset

- Willingness to learn new processes and contribute to team success

- Ability to reliably commute to our Edmonton location (limited City transit access)

What We Offer

- Competitive wages

- Comprehensive health benefits

- On-site parking

- Business casual dress code

- Full-time hours, Monday to Friday

Job Types: Full-time, Permanent

Pay: From $23.00 per hour

Benefits:

- Casual dress

- Dental care

- Employee assistance program

- Extended health care

- Life insurance

- On-site parking

Application question(s):

- Do you have experience creating POs, Reading Specs & Drawings, Reading MTRs? Knowledge of different grades of steel?

Experience:

- Administrative: 1 year (required)

Work Location: In person