Office Administrator

The Office Administrator

is the first staff member that PennEnergy guests and employees encounter as they arrive in the office or contact via phone, and therefore requires a personality that is positive, warm, and inviting with a strong sense of security and initiative. This position is responsible for office support services, providing administrative support to all employees, and requires high performance and attention to detail. This employee interacts with all levels of personnel and business partners and is expected to handle every task with respect and professionalism.

What You Will Do For Pennenergy Resources Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the responsibilities of this position, it is expected that this new staff member will conduct his or herself in accordance with PennEnergy Resources’ Core Values

listed above.

- Greet visitors, guests, and anyone stopping by the office to do business with PennEnergy Resources. Act as the first line of safety and security for PennEnergy employees. Ensure all guests have an appointment and have appropriate access and/or supervision during their stay.

- Review voicemails from the general public, stakeholders, landowners, and other parties associated with the company; forward as appropriate or respond directly.

- Work with the Executive Administration Manager on office policies related to building management, access, and general office practices

- Manage systems to procure and maintain office and breakroom supply inventories. Routinely audit the vendors used to ensure efficient and cost-effective options

- Responsible for the cleanliness, stocking, and maintenance of the office’s general spaces, to include reception area, conference rooms, café and coffee stations, copy stations, and supply/storage areas

- Serve as the office liaison with vendors and property management personnel. Work with building management on general office issues. Contact equipment vendors and arrange for equipment repair. Provide communication to employees if operations will be affected by building maintenance or equipment repair

- Main contact for USPS mail, express mail, certified mail, and deliveries. Ensure all mail and packages are distributed to the appropriate persons. Assist with mailings.

- Provide periodic administrative support such as conference room reservations, catering orders, logistical planning, general correspondence, spreadsheets, and assist with special projects and upcoming events

- Coordinate onsite office records and files, as well as offsite storage

- Provide support in preparing cubicles, offices, and business cards for new hires and employees with status changes

- Support other administrative staff during leaves, absences, and periods of high work volume

Required Qualifications

- Ability to handle confidential information with discretion

- Ability to coordinate and manage multiple tasks, schedules, and projects

- Experience working with vendors such as office supply companies

- Capable of managing the office space, including cleaning, inventory and ordering, stocking, and organization

- Skilled in using Microsoft Office applications including Word, Excel, and PowerPoint

- Experience operating general office and breakroom equipment

WORK ENVIRONMENT/PHYSICAL DEMANDS

Work is performed in a temperature-controlled office environment subject to extended periods of sitting and/or standing, vision to monitor, and typing. Must provide own transportation and be licensed to operate a motor vehicle. Individual must be capable of frequently lifting and moving boxes and supplies weighing up to 50 pounds.

REGULAR SCHEDULE

This is a part-time hourly position with a schedule of Monday through Thursday, 9:00am–2:00pm. Some flexibility in hours may be possible, and extended hours may occasionally be required to meet Company objectives.

What Pennenergy Resources Will Do For You

PennEnergy Resources provides transparency in expectations, encourages innovative thinking, opportunities for expanded learning, competitive salaries, and a safe work environment. PennEnergy Resources is committed to building a team of motivated individuals that thrive in a fast-paced, growing company. Part-time employees will benefit from participation in our 401K program, PTO accrual, potential bonus pool, and wellness initiatives. Best of all you will enjoy working for a company that lives and breathes its Core Values.

LOCATION

Corporate Office

REPORTS TO

Executive Administration Manager

MANAGERS OTHERS No

EDUCATION REQUIREMENT

High School Diploma or equivalent

WORK EXPERIENCE REQUIREMENT 1+ years of administrative duties

PennEnergy Resources LLC., is an Equal Opportunity Employer. PennEnergy Resources is committed to a policy of equal opportunity for all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, marital status, citizenship status, sexual orientation, disability, genetic predisposition, or carrier status, military or veteran status, or any other protected characteristic in accordance with applicable, federal, state, and local law.

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