Office Administrator (On-Site)

Job Summary:

Voltage is seeking a proactive and detail-oriented Office Administrative Assistant to support executive leadership, streamline office operations, and enhance cross-departmental coordination. In this role, you’ll ensure smooth daily operations, manage schedules and travel, support HR initiatives, and maintain efficient workflows across the company.

If you thrive in a fast-paced, detail-driven environment and enjoy providing high-level administrative support, we’d love to hear from you.

Key Highlights:

- Provide executive-level administrative support and manage schedules.

- Oversee office operations, supply management, and vendor coordination.

- Support HR and cross-departmental initiatives, including onboarding and employee engagement.

- Manage documentation, reporting, and company-wide communications.

Essential Functions and Responsibilities:

- Serve as the primary administrative point of contact for executives and leadership teams.

- Manage executive calendars, coordinate meetings, and arrange travel and event logistics.

- Prepare reports, presentations, and documentation for leadership.

- Handle confidential information with discretion and professionalism.

- Oversee office communications, supplies, vendor coordination, and facility needs.

- Maintain accurate records, files, and databases with a high degree of precision.

- Partner with HR on onboarding, training coordination, and policy communication.

- Support company events, office initiatives, and employee engagement activities.

- Ensure office workflows are efficient, organized, and compliant with policies.

- Perform additional administrative tasks as needed to support company operations.

Work Experience / Education / Skills Requirements:

- Bachelor’s degree in Business Administration, Office Management, or related field preferred.

- Minimum of 5 years administrative experience, ideally in a corporate or office environment.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

- Strong organizational, multitasking, and problem-solving skills.

- Excellent written and verbal communication abilities.

- High attention to detail and accuracy in workflow management.

- Ability to handle sensitive information with discretion.

- Experience with office process improvements, travel coordination, or project management is a plus.

Physical Requirements / Work Environment:

- Work is primarily performed in an office environment.

- Must be able to work at a computer for extended periods and attend meetings as needed.

Location: On-Site | Chapel Hill, NC

Employment Type: Full-Time | Exempt

Equal Employment Opportunity:

Voltage, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us as we continue to build a collaborative, efficient, and innovative workplace. Apply today to become part of the Voltage team!

Job Type: Full-time

Pay: Up to $65,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Employee discount

- Flexible spending account

- Health insurance

- Life insurance

- Paid time off

- Parental leave

- Professional development assistance

- Referral program

- Retirement plan

- Tuition reimbursement

- Vision insurance

Ability to Commute:

- Chapel Hill, NC 27517 (Required)

Ability to Relocate:

- Chapel Hill, NC 27517: Relocate before starting work (Required)

Work Location: In person