Office Administrator

Hazen & Sawyer is seeking an Office Administrator for our Richmond, VA office. We are seeking a proactive and enthusiastic administrative professional with a positive attitude, who excels in communication, is detail-orientated, technologically proficient, teachable, and a team player.

Why Hazen and Sawyer:

- Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on "all things water."

- Our work includes planning, design, and oversight of construction of environmental infrastructure – for water, wastewater, and stormwater management.

- We foster a work environment low on bureaucracy and high in creativity.

- We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.

- We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.

- Our electrical group has over 100 employees spread across more than 30 of our offices

Key Responsibilities:

- Regular support and coordination to the Richmond Operations Manager and staff to support the day-to-day management to ensure smooth office operations

- Manage in-house lunch orders for meetings.

- Facilitate occasional in-office and/or client social functions.

- Perform word processing and document formatting to include printing, scanning, and document compilation.

- Provide assistance with day-to-day office operations, including coordination with building management/services, shipping, ordering office and field supplies, supporting invoicing, etc.

- Provide tracking, maintaining, and updating of office resource lists and information

- Collaborate with Hazen Administrators, Human Resources, and other internal groups and share updates with office staff

- Responsible for supporting the onboarding of new hires

- Organize, facilitate, and support regular staff meetings

Required Qualifications:

- Full-time presence in the office.

- Proficient in document formatting and templates, focused on quality assurance and technical editing

- Excellent organizational and time management skills.

- Strong communication and interpersonal abilities.

- Attention to detail and problem-solving skills.

- Ability to multitask and prioritize workload.

- Self-starter, working independently to complete tasks with minimal assistance while being receptive to feedback and oversight

Preferred Qualifications:

- Previous experience in office administration or similar role is preferred.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Proficiency in Bluebeam, and Procore / ACC Build is preferred.

Educational Requirements:

- Associate’s or advanced degree is preferred

What We Offer:

- Comprehensive health benefits (medical, dental, vision, and prescription plans)

- Pre-tax flexible spending plans for medical, dependent care, and transportation

- Short and long-term disability, and employer paid life insurance

- Paid holidays, floating holidays, and paid time off (PTO)

- Employer-contributed 401(k) plan and additional financial planning support

- Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships

- Starting pay range for this position depends on skills, experience, education and geographical location