Office Administrator

Position Title: Office Administrator

Location: Shelby, NC

Schedule: Monday - Friday, 8am - 5pm

Pay: Based on experience

Position Overview:

A reputable professional services firm is seeking a capable Office Administrator to manage the daily administrative, bookkeeping, and operational tasks of a small but dynamic office. This role requires someone who is highly organized, self-motivated, and thrives in an independent setting. You'll serve as the primary administrative support to leadership and be responsible for ensuring everything in the office runs efficiently.

Key Responsibilities

Administrative & Office Operations

- Manage day-to-day office tasks, including phones, email correspondence, document preparation, and maintaining a welcoming front office.

- Draft, edit, and proof proposals, invoices, letters, and other formal documents.

- Maintain organized digital and physical filing systems.

- Run occasional errands for the office (post office, office supply store, etc.)

- Coordinate with vendors, service providers, and external consultants.

- Support onboarding of new hires and assist with compliance documentation as needed.

Bookkeeping & Financial Management

- Perform full-charge bookkeeping using QuickBooks Online:

- Accounts payable/receivable

- Payroll processing

- Bank reconciliations

- Tax deposits and reporting

- Job costing

- Prepare monthly and ad hoc financial reports (P&L, balance sheet, etc.)

- Monitor outstanding invoices and follow up on accounts receivable and vendor billing.

HR & Compliance

- Maintain compliance with general employment law requirements (e.g., onboarding records, basic HR documentation).

- Collaborate with HR consultants when appropriate.

- Ensure secure storage and handling of confidential employee and financial documents.

Process Improvement & Oversight

- Take initiative in streamlining office operations and creating new processes or systems for better efficiency.

- Maintain an inventory of office supplies and reorder as needed.

- Monitor and organize critical files, contracts, and forms to ensure everything is audit-ready.

Qualifications

- High School Diploma required; associate’s degree or business certificate preferred.

- Minimum of 3 years experience in office administration and bookkeeping.

- 2+ years of experience using QuickBooks Online (intermediate level or above).

- Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook.

- Solid understanding of accounting principles including debits, credits, and financial statements.

- Ability to communicate professionally, manage multiple priorities, and maintain confidentiality.

- Must have a valid driver’s license and reliable transportation.

Job Types: Full-time, Temp-to-hire

Pay: Up to $50,000.00 per year

Benefits:

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person