Office Administrator

About us !

Campos EPC is an established Industry Leader in the Utility, Energy and Midstream sectors, delivering engineering design, consulting services, integrity management and turnkey solutions for our clients. Our team provides an array of services to match our clients’ needs. Our goal is to help our clients analyze and address project objectives through budget-conscious actionable solutions. We have demonstrated the commitment and ability to align ourselves directly to the goals of our Clients and we remain steadfast in maintaining those commitments. It is this philosophy that has made Campos EPC the Industry Leader in Energy Infrastructure.

This position will be supporting our subsidiary, NACC.

Job Description:

- Communicate with Office Lead to ensure the proper flow of office procedures.

- Helps maintain the professional appearance of the office and is the primary contact for the office vendors.

- Primary point of contact for incoming phone calls or visitors.

- Manage office supply needs and orders.

- Assist in travel authorizations and arrangements for office and field employees.

- Distribute HR materials to staff and assist with on-boarding/off-boarding as needed.

- Helps to process weekly timesheets checking for accuracy and approvals.

- Acts as a liaison between payroll and our field employees.

- Assist with processing monthly/weekly expense reports and pulling reports as needed for management.

- Help to manage collections and assist with invoicing.

- Assist in preparing project folder structure and help to manage project documentation.

- Assist in proposal development and presentations (MS Word and MS PowerPoint).

- Develop meeting agendas and assist with meeting minutes for internal NACC meetings and meetings at our office which clients will be attending.

- Assists Safety Department with OQ tracking and management.

- Assist Fleet Manager with fleet tracking and administration of company fuel card system.

- Help to plan/organize local NACC events including meetings, company events, client meetings, community outreach, and other community/ business activities.

- Assist with coordination and tracking of contractor licenses, COI requests, and bond requests.

- Ensure local office maintains messaging consistent with NACC standards, including dissemination and publishing of Mission Statement, Pledge for Excellence and marketing collateral material.

EDUCATION and/or EXPERIENCE

- Minimum: HS Diploma w/ Preference for Associates Degree or Higher

- 2 Years or more related Experience

SKILLS

- Strong communication and critical thinking skills

- Ability to conduct oneself in a professional manner

- Strong attention to detail

- Ability to Work without Supervision

- Exceptional customer service skills

- Proficiency with Microsoft Office (Word, Outlook, Excel, Access and Powerpoint)

- Strong Record Keeping Skills

- Ability to elicit cooperation from a wide variety of sources, including internal resources and clients.

- Must be a team player and be able to work with a wide variety of personalities.

Why Campos, EPC?

Campos EPC offers industry leading pay, a great team environment, and a rewards system that aligns your compensation with your success. Our continued growth provides career development opportunities and the ability to create your own future. Campos EPC rewards innovative thinking, hard work, and determination. Come grow with us!

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

- 401(k) matching

- Dental insurance

- Employee assistance program

- Flexible spending account

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Parental leave

- Professional development assistance

- Referral program

- Vision insurance

Work Location: Hybrid remote in Vacaville , CA 95688