Office Administrator – Construction & Manufacturing

About Us

U.S. Canvas & Awning is a leading, family-owned awning manufacturer based in Houston, TX. With decades of experience, we specialize in delivering premium-quality custom awnings and shade structures for commercial and residential applications. We pride ourselves on craftsmanship, integrity, and exceptional customer service. As we continue to grow, we’re seeking a motivated Office Administrator to support day-to-day operations and help us streamline our business functions.

Position Summary

The Office Administrator will manage front office operations and provide administrative support across departments. This is a key role that involves office coordination, customer service, and office administration. The ideal candidate is detail-oriented, tech-savvy, bilingual (English/Spanish), and thrives in a fast-paced environment.

Key Responsibilities

· Perform general office administrative duties, including answering phones, managing correspondence, and greeting visitors.

· Maintain organized filing systems (physical and digital) for contracts, invoices, and project records.

· Prepare and process customer invoices, purchase orders, and payment follow-ups.

· Track accounts receivable and follow up on overdue payments.

· Coordinate office supply orders, vendor communications, and inventory tracking.

· Update and manage customer contact databases and CRM systems.

· Provide scheduling and administrative support to project managers and executives.

· Assist with data entry, and document preparation.

· Handle incoming and outgoing mail and deliveries.

· Support HR and payroll documentation as needed.

· Maintain confidentiality and represent the company professionally.

Qualifications & Skills

· 2+ year's experience in administrative or office management roles (construction/manufacturing preferred).

· Bilingual in English and Spanish (Required).

· Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

· Experience with QuickBooks, CRM systems, or similar software is a plus.

· Excellent written and verbal communication skills.

· Highly organized with attention to detail and accuracy.

· Strong problem-solving and critical-thinking abilities.

· Able to multitask, prioritize, and manage time effectively.

· Positive attitude, reliable, and self-motivated.

· As duties assigned.

Schedule & Work Environment

Full-Time | Monday–Friday | 7:30 AM – 4:30 PM

Office environment, occasional warehouse coordination (same building)

Benefits

· Paid Holidays*

· Paid Vacation*

· Paid Sick Leave*

· *Waiting period may apply

Equal Opportunity Employer

We are committed to a diverse and inclusive workplace. U.S. Canvas & Awning Corp. provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Job Type: Full-time

Pay: Up to $20.00 per hour

Expected hours: 40 per week

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Work Location: In person