COOEC CANADA COMPANY

Office Administrator

Calgary, AB

temporary

On-site

Oil and Gas

About This Job

COOEC CA is looking for an Office Administrator to support its daily operations. This position will be an in-person role working out of our Calgary office.

Job Description:

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Filing important documents, such as reports, meeting notes, emails, and letters.

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Processing and filing invoices.

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Overseeing office supplies and services, including restocking supplies, relocating workers to new areas, setting up desks and equipment for new hires, or creating important office forms.

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Supporting bookkeeping and budgeting services.

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Aiding correspondence for the office, such as emails, letters, packages, and phone calls.

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Updating of office records and databases that contain personnel, financial, and office data.

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Booking flights and arranging travel for company executives.

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Booking meeting rooms for colleagues/executives.

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Activating/Deactivating office scan cards.

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Helping to decorate company office for holidays/important events.

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Ensuring availability to help colleagues and workers where necessary.

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Visa Application Coordination with Law firm/ China HQ;

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Other administrative duties required when necessary.

Qualifications:

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Strong organizational abilities to manage office operations efficiently.

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Excellent written and verbal communication skills for effective interaction with colleagues

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Proficient in using office software such as Microsoft Office Suite and other relevant applications.

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Ability to identify and resolve issues quickly and effectively.

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Effective time management skills to prioritize tasks and meet deadlines.

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Capability to handle multiple responsibilities simultaneously.

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Ability to adapt to changes in a fast-paced work environment.

Job Types: Full-time, Fixed term contract

Contract length: 12 months

Ability to commute/relocate:

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Calgary, AB T2P 3R5: reliably commute or plan to relocate before starting work (required)

Education:

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Secondary School (preferred)

Language:

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English (preferred)

Work Location: In person