Manager, Travel & Expense

Job Description

The Manager, Travel & Expense is responsible for overseeing X-energy's expense reimbursement process, including ownership and administration of our Concur Expense Management system, and ensuring compliance with X-energy's T&E Policies. This role will lead our T&E team through day-to-day operations, execute T&E strategy and policy, implement tools, build processes, and collaborate cross-functionally while maintaining an exceptional employee experience. This position reports directly to senior leadership.

Job Profile Tasks/Responsibilities:

- Lead and develop Travel, Expense, and Corporate Card operations in compliance with internal policies, controls, and procedures

- Partner closely with our corporate card provider on program management and optimization

- Continuously benchmark and refine policies and procedures to align with business needs, best practices, industry regulations, standards, and trends

- Ensure proper application of X-energy's global and any local/regional expense and travel policies and procedures

- Act as point of escalation to ensure timely remediation of issues related to Concur and corporate cards

- Execute strategic plans to deliver value, scale, and efficiencies while improving sustainability and duty of care

- Establish trusted relationships with cross-functional partners, including HR, Internal Audit, Recruiting, IT, and Finance

- Implement key reporting and metrics to monitor compliance, operational efficiency, and quality of service

- Provide detailed reporting and analysis to senior leadership

- Manage the integration and onboarding of additional business units into Concur, corporate cards, and special projects

- Identify, propose, and execute opportunities for optimizing processes, communication, and travel-related cost savings

- Manage day-to-day operations of the T&E team, ensuring compliance with company policies and federal travel regulations

- Handle Internal Audit Team requests and address audit observations as needed

- Manage month-end reconciliation process with accounting team to ensure all corporate card costs are properly coded and accounted for

- Lead bi-weekly account setups, working closely with our travel management company to ensure seamless onboarding for new employees

- Maintain professional demeanor and behavior at all times in all forms of communication.

- Perform other duties as assigned by manager.

Job Profile Minimum Qualifications:

- Bachelor's degree in Business Administration, a related field, or equivalent experience

- The skills required for this are typically demonstrated by 10 plus years of relevant experience

- 8+ years of Travel & Expense experience with 3+ years of supervisory experience required in both government contracting and commercial environments

- Deep understanding of Concur Expense and Travel Management

- Comprehensive knowledge of Federal Government travel regulations (FTR, JTR, CFR) and compliance requirements

- Experience with Travel & Expense tool implementation, enhancements, and SOX requirements

- Ability to work effectively with a global team in a matrix organization

- Excellent oral and written communication skills with proven ability to influence up, down, and across the organization

- Demonstrated ability to enforce company policies while maintaining employee satisfaction

- Strong project management and problem-solving skills

- Ability to multitask effectively in a fast-paced environment

- Detail-oriented and results-driven approach

Location: 530 Gaither Road, Rockville, MD 20850

Work Site Expectations: 4 days a week in company office

Hours: Standard office schedule are 8:00am-5:00pm ET, Mon-Fri

A reasonable estimate for this position at the level of experience required is:

$110,625 - $184,375

Benefits

X Energy, LLC offers a robust benefits package that includes a 401K plan with an employer match, Medical/Dental /Vision Insurance, Life and Disability Insurance, Paid Time Off, and a Tuition Reimbursement/Professional Development policy that supports the continuing education of our employees.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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