Travel & Expense Specialist

Job Summary

Tenaska is seeking a detail-oriented and service-focused Travel & Expense Coordinator to support travel planning and expense report auditing across multiple Tenaska entities. This role plays a key part in ensuring efficient, cost-effective travel arrangements while maintaining compliance with Tenaska’s Travel & Expense Policy. The ideal candidate enjoys coordinating logistics, partnering with employees, and balancing accuracy with excellent customer service.

Essential Functions

- Research and present flight, rail, ground transportation, and hotel options for employee review and selection

- Evaluate selected travel options against alternatives to ensure best value and policy compliance

- Advise travelers when more cost-effective or policy-aligned options are available

- Book travel arrangements once finalized with the traveler

- Coordinate and manage travel changes as needed

- Track and apply available airfare credits, vouchers, and related travel assets

- Arrange hotel blocks for Tenaska events and coordinate details with hotel partners

- Maintain accurate traveler profiles, including preferences, loyalty programs, and payment details

- Audit employee expense reports for accuracy and policy adherence

- Provide guidance to employees when out-of-policy expenses are identified

- Report audit findings and trends to management

- Assist with additional Accounting department responsibilities as assigned

Knowledge, Skills, And Abilities

- Ability to manage multiple priorities in a fast-paced, multi-project environment with minimal supervision

- Strong organizational and time-management skills with attention to detail

- Excellent written and verbal communication skills

- Collaborative mindset and ability to work effectively as part of a team

- Ability to meet deadlines while maintaining accuracy and professionalism

- Knowledge of basic grammar, punctuation, and business correspondence

- High standards for performance, integrity, and confidentiality

- Proactive, “can-do” attitude with willingness to take ownership of tasks and see them through to completion

- Flexible and adaptable to changing priorities

Benefits

At Tenaska we care about the wellbeing of our employees and their families. That’s why we offer our employees a comprehensive benefit package. Benefits included below:

Health, dental, vison, disability, and life insurance

Excellent 401(k) plan

Incentive-based, competitive salary packages

Health/dependent care flex accounts

Tuition assistance

Long-term disability coverage

Adoption benefits

Employee assistance program

Paid vacations and holidays

Charitable giving program

Paid maternity/paternity leave

Wellness programs

Tenaska is an equal opportunity employer.