HR Onboarding Specialist

SUMMARY

The Onboarding Specialist is responsible for coordinating, executing, and overseeing onboarding activities for new hires from offer acceptance through their first day of employment. This role involves interacting with new hires to ensure all required onboarding documentation is completed accurately and in a timely manner. The successful candidate will demonstrate a high standard of customer service by effectively coordinating and scheduling pre-employment assessments, ensuring all processes are executed with accuracy, efficiency, and professionalism.

ESSENTIAL DUTIES AND RESPONSIBILITIES

- Responsible for coordinating and scheduling pre employment assessments such as drug and alcohol screens, background checks, physicals, etc for designated business units

- Maintain effective communication with clinics to ensure proper documentation is received for pre-employment assessments and promptly address any issues as needed

- Respond to incoming calls and text messages from newly hired employees regarding hiring processes, onboarding steps, and company policies

- Process new hires through recruiting, onboarding, and employee record systems, including HR HCM and KPA, to ensure accurate and timely completion of all required steps

- Reviews onboarding paperwork for thorough completion and handles Personal Identifiable Information (PII) with sensitivity and confidentiality

- Add and maintain employee records in HR HCM, including employee IDs, licenses, qualifications (QD status), and verification details

- Updates onboarding tracker daily and verifies progress of each new hires onboarding process

- Works closely and proactively with the HR Business Partners to provide candidate updates and solutions to onboarding issues

- Oversee MOTUS platform, including new hire setup, terminations, and vehicle allowance program eligibility updates

- Other duties and projects assigned

REQUIRED EDUCATION, QUALIFICATIONS AND EXPERIENCE

- Associate degree in HR or related field

- Minimum two (2) years of relevant experience

- Bilingual (English Spanish), preferred

- Strong organizational skills with the ability to successfully complete several tasks concurrently, maintain high level of attention to detail, documentation, and record keeping to meet deadlines

- Excellent written and verbal communication skills along with self-motivating skills

- Excellent customer service skills and the ability to deal with employees at all levels

- Must exercise the highest level of confidentiality

COMPUTER

- Proficient in all MS Office tools (Excel, Word, PowerPoint, Outlook)

- HCM (UKG, Dayforce, ADP, etc)

- KPA (Training System)

PRE-EMPLOYMENT REQUIREMENTS

- Must complete and pass all required pre-employment screenings

ABOUT THE COMPANY

Ranger Energy Services is an oil & gas completion and production solutions company with a foundation built on well servicing, wireline, and natural gas processing. Ranger Energy is committed to providing employees with a benefits program that is both comprehensive and competitive. The programs are designed to invest in you and the things you care about – your health, your family, and your future. Come join our team of highly skilled, motivated employees, working on state-of-the-art equipment with outstanding compensation and additional benefits, including:

- Medical/Dental/Vision

- Flexible Spending Account/Health Savings Account

- Life Insurance

- Short- and Long-Term Disability Insurance

- Employee Assistance Program

- 401(k) Retirement Plan with Employer Match

- PTO (depending on eligibility)