Fleet Parts and Inventory Manager

Position Summary:

The Fleet Parts and Inventory Manager oversees the planning, coordination, and execution of all parts inventory and procurement operations for the Carlin facility. This role is accountable for ensuring parts availability that supports equipment uptime, technician productivity, and operational efficiency. The position manages day-to-day activities while also identifying process improvements, optimizing inventory controls, supporting cost-management initiatives, and maintaining strong vendor partnerships. The Manager provides leadership to parts staff and serves as the primary liaison between maintenance, operations, and supply chain partners.

Essential Functions:

- Maintain accurate inventory records within the company's inventory management system.

- Monitor stock levels, usage trends, and replenishment needs to ensure availability of critical and high-use parts.

- Oversee organization, labeling, and efficient storage of parts to support operational workflow.

- Conduct routine cycle counts and full physical inventories; lead corrective actions to address discrepancies.

- Identify slow-moving, excess, or obsolete inventory and recommend optimization strategies.

- Manage the end-to-end procurement cycle, including competitive quoting, purchase orders, delivery tracking, and discrepancy resolution.

- Maintain communication with vendors, internal departments, and field teams.

- Obtain competitive quotes and ensure compliance with sourcing standards.

- Support process improvement opportunities and cost-reduction initiatives.

- Maintains compliance with all PTL policies and procedures.

- Other duties as assigned.

Minimum Requirements:

- 2+ years of experience in a parts department, warehouse, or fleet/maintenance environment.

- Proficiency in inventory management software and knowledge of fleet or mechanical parts.

- Ability to work independently and manage multiple priorities in a fast-paced environment.

- Strong communication and organizational skills.

- Demonstrated leadership skills with experience guiding junior staff.

- Ability to work full-time on-site in the Carlin office.

- Strong customer service skills.

Education:

High school diploma or GED required.

Working Conditions:

- Ability to work long hours outside a regular schedule as business needs require.

- Adherence to all safety and environmental regulations.

- Strong commitment to safe work practices.

- PPE must be worn at all times in production areas.

- Ability to stand, stoop, bend, and perform overhead work for extended periods.

- Manual dexterity and precise hand-finger coordination.

- Maintain alertness and report unsafe conditions.