Facilities Supervisor - Bartko Pavia

Bartko Pavia LLP is a boutique litigation firm with a national reputation in Antitrust, Labor &Employment, and IP & Privacy law. The team is driven, intellectually curious, and committed to excellence.

Bartko is seeking a Facilities Supervisor to join the team.

HRKonnect is hiring on behalf of Bartko Pavia

Position Summary:

The Facilities Supervisor is responsible for overseeing the day-to-day operations, maintenance, and safety of the firm’s offices. This role ensures a professional, secure, and highly functional environment that supports attorneys, staff, and clients. The Facilities Supervisor plays a critical role in maintaining confidentiality standards, managing vendor relationships, and ensuring facilities align with the firm’s operational and client service expectations.

Key Responsibilities:

Facility Operations & Maintenance

- Oversee daily facility operations, including HVAC, electrical, plumbing, and general office systems

- Ensure conference rooms, offices, and client-facing areas are consistently maintained to a high standard

- Coordinate preventive maintenance and repairs with minimal disruption to legal operations

- Maintain detailed records of maintenance activities and service history

Vendor & Contractor Management

- Manage third-party vendors (janitorial, security, building management, maintenance)

- Ensure vendor adherence to confidentiality, security, and service expectations

- Negotiate contracts and monitor vendor performance

Health, Safety & Compliance

- Ensure compliance with applicable safety regulations and building requirements

- Conduct safety inspections and maintain compliance documentation

- Oversee emergency preparedness, including evacuation procedures and drills

Space & Workplace Management

- Support office space planning, attorney office assignments, and workspace optimization

- Coordinate office moves, renovations, and expansions

- Ensure readiness of conference rooms and common areas for client meetingsBudget & Cost Management

- Assist in managing facilities budget and controlling operational costs

- Review and approve invoices and service expenses

- Identify opportunities for cost efficiency without compromising quality

Team Leadership

- Supervise facilities staff and coordinate with building management

- Assign and prioritize work orders and projects

- Provide training and performance feedback

Work Order & Systems Management

- Manage work order system to track facility requests and resolutions

- Monitor response times and service quality

- Implement preventive maintenance schedules

Emergency Response

- Act as primary contact for facility-related emergencies

- Coordinate response efforts to ensure minimal disruption to firm operations

- Communicate effectively with leadership during incidents

Qualifications:

- High school diploma required; associate’s or bachelor’s degree preferred

- 3–5+ years of facilities or office operations experience, preferably in a professional services environment

- Prior supervisory experience preferred

- Strong understanding of building systems and office operations

- Experience managing vendors and service contracts

- Familiarity with safety and compliance standards

- Experience working in environments requiring discretion and confidentiality preferred

Skills & Competencies

- Strong organizational and problem-solving skills

- High level of professionalism and attention to detail

- Ability to maintain confidentiality and discretion

- Strong communication and interpersonal skills• Ability to manage competing priorities in a fast-paced environment

- Customer-service mindset with focus on attorney and client experience

Working Conditions

- Full-time in office position in San Francisco, CA

- May require occasional after-hours support for emergencies or office needs

- Regular movement throughout office spaces and occasional lifting of supplies or equipment

Success Measures

- Timely resolution of facility requests

- High standards of cleanliness and professionalism in client-facing areas

- Minimal disruption to legal operations

- Effective vendor management and cost control

- Positive feedback from attorneys and staff regarding workplace environment

Compensation & Benefits:

- This is a non-exempt, hourly position with a pay range of $87K-$105K annually, depending on experience and qualifications. Full-time in office position in San Francisco, CA

- Medical, dental, and vision insurance

- 401(k) retirement plan

- Paid time off and firm holidays

- Commuter benefits

- Ongoing training and professional development

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