The Luxury Pergola

Executive Operations Assistant

LocationNoblesville, IN
Job TypeFull-time
Salary$52,000-$62,400

About This Job


Job Title: Operations Assistant

Location: 9748 E. 151st Street Noblesville, IN 46060 Job Type: Full-Time Reports To: Chief Financial Officer

About Us:

We are a family-owned, mid-sized manufacturing company known for our commitment to quality, reliability, and treating our team like family. As we continue to grow, we’re looking for a dedicated Operations Assistant to support both our people and our needs. This role is perfect for someone who enjoys wearing multiple hats, thrives on solving problems, and wants to make a direct impact every day.


Key Responsibilities:

Support daily administrative operations across finance, operations and HR departments.

Work closely with the chief financial officer to support financial tracking, invoicing, expense management, data entry, scheduling, and reporting.
Use Excel to develop and maintain reports, budgets, and forecasts.
Proactively identify issues, suggest improvements, and help implement efficient workflows across departments.
Support payroll processing and employee benefits, employee records, and assist with employee recruiting and onboarding.
Organize and maintain files, ensuring easy access to important documents and information.
Proofread documents for accuracy and clarity before distribution.
Collaborate with team members to streamline operations and improve processes.
Perform various clerical duties as needed to support the team.
Be a go-to resource for staff, promoting a positive and supportive work environment.


Qualifications:

2+ years of experience in a combined administrative, HR, or finance role—manufacturing experience a plus.
Excellent organizational skills with attention to detail for file management.
Strong proficiency in Microsoft software required.
Excellent multitasking and time management skills; able to prioritize and stay organized.
Solid understanding of HR basics, payroll, and general financial principles.
Professional, approachable, and trustworthy, especially when handling confidential information.
Clear written and verbal communication skills.


Preferred Qualifications:

Experience with accounting software (e.g., QuickBooks, NetSuite).
Bachelor’s degree in business, finance, or related field.


Benefits:

Health, vision, and dental insurance available
Supportive, family-owned culture
Opportunities for professional growth
Paid time off and holidays
Stable and long-standing company


Job Type: Full-time


Pay: $25.00 - $30.00 per hour


Expected hours: 40 per week


Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance


Schedule:

Day shift
Monday to Friday


Ability to Commute:

Noblesville, IN 46060 (Required)


Ability to Relocate:

Noblesville, IN 46060: Relocate before starting work (Preferred)


Work Location: In person

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