Executive Assistant
Hawthorne, CA
full_timeAbout This Job
About Vital Lyfe
At Vital Lyfe, we are dedicated to solving global water challenges through innovative desalination and water treatment solutions. This is an opportunity to join a passionate, multidisciplinary team tackling one of the world’s most critical challenges.
Position Mission Statement
Serve as a strategic partner to the executive team by providing high-level administrative support, including proactive calendar management, travel coordination, meeting preparation, and communication facilitation to ensure seamless daily operations and enable executive focus on organizational priorities.
Key Responsibilities
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Own office operations, ordering supplies, managing vendors, organizing team events, coordinating visitors
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Manage the day-to-day schedule, appointments, and communications for executives, ensuring efficiency and prioritization
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Assist with travel arrangements, including booking flights, accommodations, and creating itineraries
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Contribute to team operations, including event planning, office management, and vendor coordination
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Organize and maintain files, documents, and reports for quick access and reference
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Support project management by tracking deadlines, deliverables, and ensuring timely follow-up
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Maintain documentation, process receipts, and handle occasional light bookkeeping or expense reports
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Jump in wherever needed, whether that’s grabbing parts, updating spreadsheets, or helping with internal comms
Qualifications
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Education: Bachelor’s degree or equivalent professional experience preferred
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2–5 years of experience in EA, operations, or startup admin roles
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Strong organizational skills and attention to detail
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High EQ, you can read a room and know how to communicate with execs, engineers, and guests alike
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Comfortable managing priorities in an unstructured, fast-changing environment
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Strong written communication and a high sense of ownership
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A collaborative mindset with a proactive and problem-solving approach
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Experience supporting leadership in high-growth teams is a big plus
Why Join Vital Lyfe?
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Contribute to a mission-driven company focused on addressing clean water scarcity
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Collaborate with a dynamic, multidisciplinary team on impactful projects
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