EKCS

Executive Assistant to the CEO

United States

Part-time

$36,012-$60,000

About This Job

Job Overview Role Overview:

We are seeking an experienced and highly organized Executive Assistant (EA) freelancer to provide comprehensive administrative and strategic support to the Chief Executive Officer. This role requires a proactive professional who excels in a fast-paced environment, anticipates needs, and delivers high-quality work with discretion and attention to detail. The EA will play a key role in enabling the CEO to operate efficiently and effectively by managing priorities, communication, and key initiatives.

Key Responsibilities:

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Executive Support

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Manage and optimize the CEO’s schedule, including meetings, travel, and appointments, ensuring alignment with strategic priorities.

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Provide day-to-day administrative support, including calendar management, email oversight, and timely correspondence.

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Prepare high-quality briefing materials, reports, and presentations for internal and external engagements.

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Communication and Coordination

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Serve as a liaison between the CEO and internal teams, leadership teams, clients, partners, and stakeholders.

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Draft, proofread, and manage confidential communications with professionalism and accuracy.

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Coordinate leadership meetings, board meetings, and external engagements, including agenda preparation, logistics, and minutes

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Project and Workflow Management

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Track key deliverables, deadlines, and initiatives to ensure timely execution and follow-up.

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Support cross-functional projects as directed by the CEO, ensuring smooth information flow and alignment.

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Conduct research and prepare summaries or briefing documents as needed.

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Confidentiality and Discretion

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Handle sensitive information with the utmost integrity, confidentiality, and professionalism.

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Act as a trusted advisor and sounding board for the CEO, maintaining a high level of judgment and discretion at all times.

Requirements:

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Bachelor's degree in Business Administration, Communications, or a related field.

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Minimum of 5 years of experience in a similar role supporting C-suite executives.

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Exceptional organizational, time management, and multitasking skills.

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Outstanding written and verbal communication skills.

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High level of professionalism, discretion, and integrity.

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Strong proficiency in MS Office Suite (Outlook, Word, PowerPoint, Excel), Google Suite, and other productivity tools.

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Ability to adapt quickly, remain composed under pressure, and maintain a proactive mindset.

Job Type: Part-time

Pay: $3,001.00 - $5,000.00 per month

Expected hours: 15 – 35 per week

Schedule:

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Day shift

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Monday to Friday

Work Location: Remote

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