Executive Assistant

Position Overview

MidStates Energy Co. (www.msenergy.com) is seeking a highly organized and proactive Executive Assistant to support two senior leaders within the company. This position plays a critical role in ensuring the efficient day-to-day operations of executive leadership by providing administrative, logistical, and communication support.

The ideal candidate is professional, detail-oriented, and able to manage multiple priorities in a fast-paced environment. This role requires strong interpersonal skills, excellent time management, and the ability to maintain confidentiality while interacting with internal staff, customers, and external partners.

Key Responsibilities

- Manage and coordinate complex calendars for two senior leaders, including scheduling meetings, appointments, and travel.

- Organize and coordinate meeting logistics including agendas, materials, meeting rooms, and virtual conferencing arrangements.

- Screen and return phone calls, respond to inquiries, and route communications appropriately.

- Draft, edit, and distribute correspondence, reports, and internal communications on behalf of leadership.

- Prepare presentations, reports, and other documents using Microsoft Office tools.

- Maintain organized records, files, and executive documentation.

Operational & Administrative Support

- Coordinate internal and external meetings, ensuring all logistics and materials are prepared in advance.

- Track action items and follow up on key tasks or deadlines on behalf of executives.

- Support daily administrative and operational needs of leadership.

- Assist with special projects and internal initiatives as requested.

Financial & Administrative Assistance

- Provide occasional assistance with accounts receivable and accounts payable tasks.

- Assist with invoice processing, expense tracking, and financial documentation as needed.

- Coordinate with accounting staff on administrative finance matters when required.

Qualifications

Required

- 3+ years supporting executives or senior leadership in an administrative role.

- Proficiency in Microsoft Office Suite, including, Word, Excel, PowerPoint, Outlook

- Excellent organizational and time management skills with strong attention to detail.

- Strong written and verbal communication abilities.

- Professional demeanor and exceptional interpersonal skills.

- Ability to handle confidential information with discretion.

- Ability to manage multiple priorities and meet deadlines.

Preferred

- Experience with accounts receivable and accounts payable processes.

- Experience supporting multiple executives or working in a fast-paced office environment.

Key Competencies

- Organizational excellence

- Time management and prioritization

- Professional communication

- Problem-solving and initiative

- Confidentiality and discretion

Customer service mindset required.

Pay: $20.00 - $25.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person