Environmental, Health and Safety (EHS) Administrative Assistant

Position: Environmental, Health and Safety (EHS) Administrative Assistant

Division: Stout Excavating Group, LLC

Compensation Range: $50,000 annually, based on experience

Job Type: Full-time, Monday-Friday

Location: San Antonio, TX 78247 - Main Office

Company Overview:

Stout Excavating Group has over 50 years of combined experience in civil construction and mining, building a reputation for safety, quality, and customer satisfaction. Our team of skilled professionals drives innovation across every project, combining technical expertise with practical problem-solving to deliver exceptional results.

As part of MasTec, Inc., Stout Excavating Group integrates local knowledge with the resources and support of a leading national organization. This combination allows our people to tackle complex projects efficiently while maintaining high standards of performance and reliability. Our commitment to excellence, teamwork, and community impact defines who we are and how we operate.

Core Responsibilities:

- Provide high-level administrative and technical support to the EHS department to ensure efficient daily operations and regulatory compliance.

- Maintain accurate and organized EHS documentation, including training records, inspections, incident reports, and audit materials.

- Manage safety data entry, tracking, and reporting within EHS software platforms and third-party compliance systems.

- Monitor employee training and certification compliance; proactively notify leadership of expirations and required updates.

- Generate and distribute weekly and monthly EHS performance reports, tracking key safety metrics and trends.

- Support MSHA, OSHA, DOT, and EPA compliance through accurate recordkeeping and audit preparation.

- Coordinate scheduling and logistics for safety meetings, training sessions, inspections, and audits.

- Serve as a liaison between field operations, safety personnel, and management regarding EHS documentation and communication.

- Assist with PPE, safety supply purchasing, inventory management, and distribution.

- Maintain Safety Data Sheet (SDS) libraries and chemical inventory documentation.

- Supportincident tracking, trend analysis, and corrective action follow-up.

- Distribute safety communications, bulletins, toolbox talks, and training materials to field and office teams.

- Assist with environmental documentation and compliance reporting as assigned.

- Support continuous improvement initiatives, including process optimization and implementation of new EHS systems and tools.

Qualifications:

Required

· High School Diploma or equivalent.

· Minimum two years of administrative experience.

· Strong leadership and proactive problem-solving abilities.

· Proficient in Microsoft 365 applications.

· Strong data-entry accuracy and attention to detail.

· Ability to manage confidential information appropriately.

Preferred

· Bachelor’s degree in Occupational Safety, Business Administration, or a related field.

· Prior experience supporting EHS or operations teams.

· Familiarity with MSHA, OSHA, or DOT compliance requirements.

· Experience with safety management systems such as HCSS, SiteDocs, BuildWitt, or Samsara.

Performance Expectations:

· Demonstrates a strong commitment to safety in all tasks.

· Works collaboratively and supports team members.

· Produces work with quality, accuracy, and reliability.

· Acts with integrity and in good faith in all interactions.

· Embraces a solution-oriented mindset and takes initiative.

· Upholds company values and contributes to a positive work culture.

Physical Requirements:

· Ability to work in an office environment.

· Must be able to lift up to 50 pounds and be mobile for inspections or field visits.

Our Culture and What We Value:

At Stout Excavating Group, our success is built on a foundation of strong values that guide how we work every day. We are committed to:

- Safety: Protecting our team, our community, and the environment in everything we do.

- Health: Promoting the well-being of our employees through safe practices and support programs.

- Excellence: Delivering top-quality work and continuously improving our processes.

- Integrity: Acting honestly, ethically, and transparently in all interactions.

- Innovation: Embracing new ideas, technologies, and approaches to drive progress.

- Social Responsibility: Giving back to our communities and acting responsibly toward society and the environment.

- Collaboration: Working together, valuing diverse perspectives, and supporting one another to achieve common goals.

We look for team members who not only excel at their roles but also embody these values, helping us maintain a culture of respect, accountability, and continuous improvement.

Benefits:

- Medical and Prescription Insurance

- Paid Time Off

- Telehealth

- Dental Insurance

- Vision Insurance

- Flexible Spending Accounts

- Health Care

- Dependent Care

- Life Insurance (Basic & Supplemental)

- Disability Insurance (Short & Long Term)

- Legal

- Employee Assistance Program

- Supplemental Benefits (Aflac)

- Accident Insurance

- Critical Illness Insurance

- Hospital Indemnity Insurance

- Referral Program

Job Type: Full-time

Pay: From $50,000.00 per hour

Expected hours: 40 – 45 per week

Benefits:

- 401(k)

- 401(k) 4% Match

- 401(k) matching

- Dental insurance

- Employee assistance program

- Flexible spending account

- Health insurance

- Life insurance

- Paid jury duty

- Paid time off

- Referral program

- Retirement plan

- Vision insurance

Experience:

- Administrative: 2 years (Required)

- Microsoft Office 365: 1 year (Required)

- Data entry: 2 years (Required)

Work Location: In person