Coordinator-Talent Acquisition

Primary Purpose JOB DESCRIPTION

The Talent Acquisition Coordinator will handle administrative responsibilities, ensure compliance, and execute talent acquisition activities while working closely with HR professionals, candidates, and hiring managers across the organization. This role is crucial for managing recruiting efforts, building positive relationships with candidates, and creating a strong first impression of Tallgrass. The coordinator will report directly to the Talent Acquisition Manager and support ongoing HR projects as needed.

Responsibilities Essential duties and responsibilities:

- Assist with talent acquisition tasks, including creating and posting job descriptions, scheduling interviews, preparing offer letters, accurately entering data in Oracle and ADP, and coordinating onboarding activities.

- Coach hiring managers and interviewers on recruiting best practices, promoting non-discriminatory and unbiased hiring decisions.

- Monitor recruitment activities, update candidate statuses and job requisitions, and perform substantial data entry into spreadsheets.

- Support sourcing, engaging, assessing, and hiring top talent across multiple departments and disciplines.

- Take ownership of the recruitment process and suggest improvements in collaboration with the recruitment team.

- Work with various departments through Jira to manage onboarding tickets, track progress, resolve issues, and ensure a seamless onboarding experience for new hires.

- Maintain relationships with external recruiting partners and vendors, including colleges, employment agencies, and recruiters.

- Maintain electronic and virtual filing systems and ensure accuracy and compliance of HRIS systems, including employee records, job postings, recruiting, onboarding, and personnel files.

- Assist with Jira tickets and provide other HR support as required.

- Collaborate with IT to support Oracle system testing, troubleshoot issues, and follow up on open tickets to ensure timely resolution and system accuracy.

- Provide HR customer service by responding to employee requests and questions. Monitor talent development inbox on a rotating basis.

- Support programs throughout the employee lifecycle, including onboarding, performance reviews, mentorship, leadership development, professional development, and employee engagement.

- Collaborate with the Senior Talent Acquisition Coordinator to support additional coordinator functions as needed.

Qualifications

Education and Experience:

- An associate degree in Human Resources, Business Administration, or a related field is required. Alternatively, a minimum of three years of direct experience as an HR Generalist or Talent Acquisition Coordinator may substitute for the degree.

- Candidates should have 3 to 5 years of experience in talent acquisition, preferably in a fast-paced environment and across multiple disciplines.

- Expert-level proficiency in Microsoft Excel for data analysis and reporting is essential.

- Strong proficiency in Canva for creating professional presentations and visual communications is required.

- Experience with Oracle Recruitment Cloud is highly desirable and preferred.

Certifications, Licenses & Registrations

- Valid driver’s license with a driving record satisfactory to the company and insurers (for travel).

Competencies, Skills & Abilities

- Strong written and verbal communication skills.

- Analytical and logical problem-solving abilities, especially with sensitive HR issues.

- Ability to build and maintain relationships at all organizational levels.

- Self-motivated and able to work independently.

- Strategic thinker with change management capabilities

Working Conditions

- Primarily office-based with occasional travel (approximately 25%) to field locations, including remote outdoor facilities.

- May require working non-traditional hours.

- Must carry a cell phone and be available to respond during working and non-working hours.

- Employment contingent upon successful drug screen, background check, and credit report (where applicable).

Supervisory Responsibility

- None

Preferred Education, Experience, Certifications, Competencies, Skills, & Abilities

Above the minimum requirements, not required but advantageous in this position:

- Experience in the Energy, Oil and Gas industries.

Other Responsibilities

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

About Us

Tallgrass was named one of the 2023 Top Workplaces USA and highlighted in Colorado's Top Workplaces for the past seven consecutive years. Tallgrass is a leading energy infrastructure company focused on safely, reliably, and sustainably delivering the energy and services that power our nation and enable our quality of life.

At Tallgrass, we value our teams and strive to create an environment where employees feel respected, and their contributions are valued. We aim to support employees' physical, mental, and financial well-being through a comprehensive Total Rewards Program.

- Industry competitive pay

- Health insurance package options that include Flexible Spending & Health Savings Accounts

- Infertility Coverage

- Parental Leave

- 401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4%

- Wellness Programs and Mental Health Resources

- Employer-paid life insurance, short-term disability, and long-term disability coverage

- Critical Illness & Accident Insurance

- Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off

- Identity theft protection

- Annual discretionary bonus

- Generous Tuition Reimbursement Program

- Company-paid holidays and floating holidays

- Company vehicle (if applicable)

- Employee discounts; vehicles, tires, cellular plans, and more

- Networking and employee engagement events

- Personal development to grow your career with us based on your strengths and interests

Application Deadline:

Recruiting timelines vary by position; however, all Tallgrass positions accept applications for at least five business days from the posting date. This position is open and still accepting applications.

Compensation

: Compensation ranges are provided in good faith based on what we anticipate when researching wages for this position at the state and national levels. We may ultimately pay more or less than the posted range. This salary range may also be modified in the future.

Notice to External Search Firms

: Tallgrass does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Tallgrass property; therefore, Tallgrass will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Approved vendors may be invited to refer talent for specific positions at Tallgrass's request only. A fully executed agreement with Tallgrass must be in place and current in these cases.

EEO Statement:

Tallgrass complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Tallgrass does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status, or other status protected by law.