Talent Acquisition Coordinator

The Dolese Promise is built on a foundation of integrity driven by our passion for quality, safety, and reliability. We are one of Oklahoma's most respected employee-owned companies because of our people and our values. We strongly believe in positively impacting our communities through our products, our actions, and our financial support.

Being a part of the Dolese team affords a unique opportunity to join an organization that rewards its owners through profit sharing. Our employees are one of our most important resources, which is why we promise to deliver.

Dolese Delivers:

- Stable Foundation

- Treat with Respect

- Safe Environments

- Employee Focus

JOB SUMMARY

Grow your HR career with a company built on Safety, Integrity, Teamwork, and Stewardship. As a Talent Acquisition Coordinator at Dolese, you will serve as the primary point of contact after a candidate signs their offer letter, communicating all required tasks of the pre-employment process and providing guidance until their first day. You will coordinate and manage orientation for all new hires, communicating with all internal parties and new hires to support a seamless transition. This role is essential in creating a positive employee experience that empowers our new hires to thrive in their career at Dolese.

WHY JOIN US

We are people, building communities from the ground up. For our employees, we are focused on building careers. Joining our team means:

- Stability & Legacy: Be part of a company with over a century of success and a reputation for excellence.

- Growth Opportunities: Learn from experienced HR professionals and gain exposure to build your skills in talent acquisition.

- Impactful Work: Your contributions will strengthen our reputation as an employer of choice through exceptional onboarding experiences for our new hires.

- Supportive Culture: Our employees support one another and our customers through our service values: Champion Kindness, Incite Enthusiasm, Build Relationships, and Provide Innovative Solutions. We value collaboration, integrity, and continuous improvement.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS

- Coordinate and schedule pre-employment screenings including background checks, physicals, and drug screens.

- Monitor and provide updates regarding pre-employment screening statuses and results to applicants and hiring managers.

- Manage workflow processes in applicant tracking system (Workday) to ensure accurate data entry and a smooth transition from candidate stage through new hire onboarding.

- Coordinate new hire orientation by scheduling orientation, sending out invitations, setting up the room, booking hotels, and ordering food as needed.

- Manage the I-9 verification process for all new hires, ensuring timely and compliant submission.

- Provide administrative and operational support to the Talent Acquisition team as needed, such as reviewing candidates, scheduling interviews and updating information in Workday.

- Partner with Communications to maintain Dolese’s presence on third-party recruitment platforms to increase visibility and attract qualified candidates.

- Coordinate and participate in job fairs, community activities, and other public and departmental recruitment-related events to help build talent pipelines and create meaningful connections within the community.

- Interact with candidates, recruiters, HR, hiring managers and the Health, Safety and Environmental team to assist with resolving questions or challenges during the pre-employment and onboarding processes.

- Process bills for payment from vendors used for the pre-employment process.

- Develop and maintain comprehensive knowledge of recruitment, employment, compensation, benefits, and other related organizational policies and regulations to serve as a trusted resource for supervisors, HR, and others on recruitment practices and procedures.

- Assist with reviewing recruitment processes and recommending innovative solutions that contribute to process efficiency and elevate candidate experience.

- Regular, reliable attendance at the worksite or assigned work location.

- Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed.

QUALIFICATIONS

Education & Experience

- Bachelor’s degree in Human Resources, Business, or related field OR Associate’s degree in Business or related field AND a minimum of two (2) years of administrative support experience in recruitment or related area.

- Experience with Workday HCM and Recruiting preferred.

Knowledge, Skills & Abilities

- General understanding of Human Resources and the recruitment process.

- Self-motivated, organized, and detail oriented with strong organizational and time management skills.

- Excellent communication abilities including written, verbal, and presentation skills.

- Ability to maintain confidentiality of all information.

- Excellent interpersonal skills and a positive attitude that fosters effective relationships.

- Ability to demonstrate a strong customer-service orientation in a team environment.

- Ability to learn and apply new concepts effectively in a fast-paced, dynamic, and evolving environment.

- Proficient in Microsoft Office programs specifically Excel, Outlook, and Word.

- Willingness to work nights, overtime, and weekends as required.

PHYSICAL REQUIREMENTS

- Ability to lift, push, or pull objects of various dimensions up to 30 lbs. of weight occasionally.

- Ability to perform primarily sedentary work and tolerate prolonged standing, sitting, and walking.

- Ability to perform repetitive motions such as typing and data entry using a keyboard and mouse.

- Ability to communicate clearly and effectively.

EEO Statement:

We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, genetics, marital or protected veteran status. Dolese provides 'reasonable accommodations' to qualified individuals with disabilities in accordance with the American with Disabilities Act and applicable state and local laws. If you need a reasonable accommodation in order to complete the application process please contact the Human Resources Director.