Horizon Construction Group

Billing & Compliance Specialist (Construction)

Madison, WI

$45,760-$54,080

About This Job

Description:

Join Horizon Construction Group Inc. as a Project and Office Coordinator and be part of a thriving team! Our unwavering commitment to our team has earned us the honor of being a Top Workplace for the sixth consecutive year, highlighting our dedication to fostering a supportive and dynamic work environment.

In 2024, we set a company record by breaking ground on 2,900 multifamily units throughout the Midwest, leading to our recognition as a Top 25 Builder by the National Multifamily Housing Council, ranking #15. This achievement underscores our strength and stability in the industry.

As a 2025 Platinum Level STEP Award winner through ABC-WI, we prioritize safety and quality in all our projects. At Horizon Construction Group Inc., you'll be able to grow professionally, work on exciting projects, and be part of a team that values your contributions. Join us and build a brighter future together!

Accounts Payable:

•

Route overhead and payment request invoices for approval and post them accordingly.

•

Authorize subcontractor draw payments using Textura Payment Management.

•

Process joint check payments for subcontractors as needed.

Billings:

•

Prepare and finalize monthly draw requests for submission to project owners.

•

Ensure timely submission of lien waivers to title companies to facilitate owner payments.

Contract Compliance:

•

Verify compliance of all required documentation.

•

Review subcontractors draw payouts and follow up on missing documentation.

Lien Waivers:

•

Manage the timely collection and submission of lien waivers to title companies.

•

Obtain second-tier supplier/subcontractor waivers and Supplier Affidavits.

Project Closeout:

•

Ensure receipt of all required closeout documentation, including warranties, final lien waivers, and operations & maintenance (O&M) manuals.

Additional Responsibilities

•

Participate in ongoing professional development to maintain and enhance technical knowledge.

•

Conduct monthly audits to ensure system accuracy and integrity.

•

Track and manage use tax documentation.

•

Perform other duties as assigned.

Requirements:

A. Education, Experience, Licenses & Certifications

•

High school diploma required.

•

Associate or bachelor’s degree in accounting, or 2–5 years of equivalent work experience required.

•

Experience in construction accounting is preferred.

B. Required Knowledge & Skills

•

Strong verbal and written communication skills for effective interaction with clients, vendors, third parties, and internal team members.

•

Excellent organizational skills with the ability to manage a high volume of work efficiently.

•

Proven ability to handle multiple projects and meet critical deadlines.

•

Capable of producing high-quality work independently or with minimal supervision.

•

Professional demeanor and ability to collaborate effectively with colleagues, customers, and suppliers.

•

Self-motivated with a strong sense of accountability and teamwork.

•

Analytical skills to assess income and expenses for accuracy and reasonableness.

•

Proficient in operating a ten-key calculator (7,000 keystrokes/hour) and typing at 45 words per minute.

C. Technical Proficiency

•

Proficiency in Microsoft Office Suite required.

•

Intermediate-level skills in Microsoft Excel required.

•

Experience with databases or accounting systems is essential.

D. Working Conditions

•

This role requires regular sitting, standing, writing, and use of a computer, standard office equipment, and telephone.

•

Frequent communication with customers and occasional movement to retrieve or handle items.

•

Must be able to occasionally lift and/or move up to 25 pounds.

•

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Similar Jobs