Associate Contract Administrator

The Bobbitt Group is a 100% Employee-Owned commercial and industrial general contractor building in the Carolinas. With a rich history spanning 80 years, we have a strong reputation for quality, commitment, and integrity. The ideal candidate will create a culture of high performance and accountability, have a fire in their belly to drive Bobbitt forward, and exhibit humility and thankfulness in all that they do. Everything matters! The Associate Contracts Administrator supports the administration and coordination of internal and external contract documentation. This role assists with preparation, processing, tracking, and compliance activities related to owner contracts, subcontracts, purchase orders, change orders, and insurance documentation. This position is designed as a developmental role, providing exposure to construction contract administration, risk management, and internal process compliance, with the opportunity to grow into a Contracts Administrator role.

- DELIVER positive energy, performance, and forge alignment among all stakeholders through accuracy, responsiveness, and dependable support.

- STRENGTHEN our commitment to innovation and technology by leveraging systems and tools that create efficiency and clarity in contract administration.

- EXTEND our brand and reinforce the Bobbitt legacy across our communities through professionalism, integrity, and attention to detail in every interaction.

- IMPRESS by going above and beyond (even when nobody is watching), ensuring documentation, compliance, and communication are handled with excellence.

- WOW employees and customers with unique experiences by creating organized, seamless processes that reduce friction and build confidence.

- SIMPLIFY our processes and procedures, ensuring consistency, compliance, and transparency in all that we do.

- WELCOME different patterns of thought, backgrounds, and perspectives, fostering collaboration and continuous improvement across teams.

The ideal candidate will create structure, clarity, and accountability within the contract administration process while fostering a culture of precision, responsiveness, and collaborative partnership across all departments. Everything matters!

Roles & Responsibilities:

- Assist with preparation, processing, distribution, and tracking of owner contracts, subcontracts, purchase orders, and change orders using company systems and established processes.

- Maintain accurate records of communication and document revisions during review cycles.

- Support preparation of finalized contract documents for execution using AIA software and e-sign platforms.

- Gather and organize relevant documentation, including redacting sensitive information as required.

- Assist with insurance documentation tracking, certificates of insurance, and compliance monitoring.

- Support insurance claims administration by collecting and organizing required documentation.

- Attend Job Status Review meetings to capture contract-related updates and monitor compliance.

- Help maintain organized digital and physical contract files.

- Provide timely and responsive internal customer service to Project Managers and department leaders.

- Assist in preparing reports, summaries, and presentations as needed.

- Support training coordination related to subcontract and change order processes.

Required Knowledge, Experience & Competencies:

- High school diploma required.

- Strong organizational skills with high attention to detail.

- Ability to manage multiple tasks in a fast-paced environment.

- Clear written and verbal communication skills.

- Strong work ethics with a proactive, solutions-oriented mindset.

- Proficient in Microsoft Office Suite.

- North Carolina notary public (or ability to obtain within 60 days of start date).

Work format: This is a flexible position with remote work allowed as needed (approx. 1-2 days per week). Team collaboration and presence at in-person meetings are critical.

Travel requirements:

- Occasional travel to meetings or events within 50-mile radius of office, 2-4 times per month

- Occasional travel to various locations requiring an overnight stay, 2-4 times per year

Physical requirements:

- Requires lifting and moving objects up to 40 lbs.

- Requires periods of walking and standing

This job description covers the principal duties/responsibilities of the role. It should not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day to day.

Forthisrole,Bobbittoffersanattractivetotalcompensationpackageincludingexcellent benefits:

- Competitive salary and bonus opportunity

- Provided laptop computer, and cell phone allowance

- Flexible paid time off and holidays

- Wellness program and mental health resources

- Health PPO, Dental, Vision, and Life Insurance

- Flexible Spending and Flexible Dependent Care Accounts

- Short and Long-Term Disability Insurance

- 401(k) Plan and Employee Stock Ownership (ESOP) plan—Bobbitt is 100% Employee Owned

The Bobbitt Group is a 100% Employee-Owned commercial and industrial general contractor building in the Carolinas. With a rich history spanning 80 years, we have a strong reputation for quality, commitment, and integrity.

Bobbitt is committed to creating an inclusive and diverse environment and is proud to provide fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job-related requirements.