Seattle City Light

Assistant Capital Project Coordinator

Seattle, WA

full time

On-site

Utilities

About This Job

Position Description

Seattle City Light, a department of the City of Seattle, is one of the nation’s largest municipally owned utilities in terms of the number of customers served. Over the years we have worked very hard to keep Seattle's electricity affordable, reliable, and environmentally sound. Today, City Light is a recognized national leader in energy efficiency and environmental stewardship.

The Generation Project Delivery team is hiring an

Assistant Capital Project Coordinator (ACPC)

to support our capital improvement work at City-owned hydroelectric facilities and associated infrastructure. This role focuses on core project coordination and support functions that increase the efficiency and consistency of the project management team.

The ACPC will play a key role in organizing, tracking, and coordinating capital projects by taking on administrative and process-focused responsibilities across the portfolio. They will serve as the team’s point of contact for scheduling in Microsoft Project, manage and maintain SharePoint resources, and support the development of work processes, templates, and documentation standards. This position is ideal for someone with strong organizational, technical, and communication skills who is looking to grow in a dynamic, collaborative environment.

This position reports to the Generation Capital Improvement Program Manager and will work closely with Capital Project Coordinators and cross-functional partners throughout the division and utility. Some travel to generation sites may be required on an infrequent basis.

Job Responsibilities

Here Is More About What You’ll Be Doing

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Serve as the primary point of contact for all MS Project scheduling, including developing and maintaining project schedules, performing resource leveling, and preparing schedule reports for the team and stakeholders.

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Take ownership of SharePoint site administration: building, updating, and maintaining document repositories, project tracking tools, and team resources.

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Support the development and maintenance of standardized templates for project management documents (charters, plans, status reports, meeting notes).

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Help the team document and improve work processes and workflows to drive consistency across projects.

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Assist senior project managers with contract administration, project tracking, and closeout activities as needed.

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Coordinate project meetings and prepare minutes, action item lists, and follow-ups.

Qualifications Required Qualifications: Skills In addition to the skills and experience mentioned below, a successful applicant will have experience that reflects a commitment to creating fair and equitable outcomes and has:

Requires a minimum of two years project or construction management or related experience and a Bachelor Degree in Architecture, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience which provide an equivalent background required to perform the work of the class).

Desired Qualifications - You will be successful if you have the following experience, skills, and abilities:

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Proficiency with Microsoft Project, including schedule development and reporting.

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Strong skills in SharePoint site design and management.

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Solid organizational and administrative capabilities, especially with tracking and maintaining project records.

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Experience developing and refining templates and business processes.

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Effective communication skills and the ability to collaborate across disciplines.

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Basic understanding of project management practices and public sector contracting.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Additional Information

The full salary range for this position is $50.23 to $58.48 per hour.

Application Process Please Submit The Following With Your Online Application

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A cover letter in which you clearly describe how your knowledge, experience, skills, and abilities prepare you for the job responsibilities and qualifications outlined in the job announcement

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A current resume of your educational and professional work experience.

Be prepared to share examples of your work in Microsoft Project and SharePoint, such as sample schedules, workflows, or site organization you've built or maintained. Incomplete Applications will not be considered*

Who May Apply : This position is open to all candidates that meet the qualifications. Seattle City Light values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. Seattle City Light encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, and those with diverse life experiences.

Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check. The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle’s Fair Chance Employment Ordinance, SMC 14.17and the City of Seattle Personnel Rule 10.3. A driving history review may be conducted in compliance with SMC 4.79.020.Applicants will be provided an opportunity to explain or correct background information.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

Want to know more about Seattle City Light? Check out our web page: https://www.seattle.gov/city-light/about-us/careers.