Administrator

Vacancy No

VN703

Employment Type

Part-Time

Shift

Duration (if temporary)

Location Country

United States

Location State

Location City

Winston-Salem

Description

The Administrator supports the needs of their primary O&M site, in this case both the Tobaccoville and Whitaker Park facilities and other Armstrong Service projects to ensure high levels of customer service that result in client satisfaction and an enjoyable experience for all. The Administrator assists Managers, Supervisors, Operators and Maintenance Technicians and the Director in producing requisitions, developing, and monitoring training, assist in HR functions and answering questions as the arise. They should be able to help with all administrative duties as needed.

They report to the Site Manager and take direction from the O&M Director. They can make suggestions for training and SOP updates. They can perform assigned responsibilities with only general direction, to plan, organize, and schedule work to meet long-term objectives established by or with the Site Manager and other Management support personnel. They perform work requiring a high level of skill, judgment, and responsibility while unsupervised.

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.

Key Responsibilities

- Work with onboarding new hires, filling out paperwork, training needed, getting set up in the clothing store, etc.

- Procurement, create requisitions as orders come through, then checking to get PO # notify requester, post goods receipt/packing slip when orders are received.

- Monthly update the Chemical Delivery Report and email updated spreadsheet to the Site Manager

- Training, update Trackers for each site with data from Armstrong University, send out a report to the managers on what courses are still needed.

- Monthly pick up utility bills, post in SharePoint and then file in RJRT Key Contact's office.

- Monthly update the Utility Usage Report and email to the Site Manager

- Package and document any damaged parts that need returned to NovaTech as directed.

- Weekly update contractor timesheet hours for work being performed for RJR in SharePoint on spreadsheet.

- Enter expense reports as needed. Notify Manager that they are done and ready for approval.

- Keeping Lotus Notes current with folders for the current year for Training, Vacation, Reviews, etc.

- Working with various ASI personnel to create SOP’s and combining training courses.

Key Requirements

- Working understanding of basic math

- The ability to read and understand information and ideas presented in writing, and the ability to prepare and communicate ideas and reports so others will understand.

- Talking to others to convey information effectively.

- Ability to give and follow oral and written instructions.

- Ability to learn to perform a variety of clerical functions, including typing correspondence, making legible and orderly entries in logs and work order reports, and maintaining files.

- Ability to use a computer, copier, scanner, laminator, and other office equipment.

- Respond to inquiries in a courteous manner, provide information within scope of knowledge, and refer to supervisor as appropriate. On occasion, conduct tours of the plant. Maintain excellent relations with client, suppliers and vendors, engineers, regulatory agencies, and other people in the industry through oral and written communication.

- May be required in emergency situations to report to work during unscheduled time.

- Preferred / optional ability to use Lotus Notes/SharePoint, email, Microsoft Office, and CMMS/ERP (Maximo, SAP, IFS, etc.)

- Adjusting actions in relation to others' actions

- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

- Monitoring/Assessing performance of self, other individuals, or organizations to make improvements or take corrective action.

Education Level

Associates or equivalent

Experience Level

2 years

Benefits

All benefits start on date of hire.

- Health/dental/vision/prescription coverage

- Flex Spending Account

- Life Insurance

- Company-match 401(k) Plan

- Vacation, sick and holiday pay

Physical Requirements